PROFESSIONAL (Non-OPAP)
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Human Resources Generalist
Full Time
12 months/year
Application Deadline: Open Until Filled;
Priority Screening: September 27, 2016
Position Summary
Under general direction from the Chief Human Resources Officer (CHRO) perform a variety
of responsible and specialized support, technical duties, paraprofessional and professional
duties related to work in the office of Human Resources. The Human Resources Generalist
performs a variety of technical duties related to assigned functions including employment,
recruitment, benefits, and record maintenance of the college’s personnel; ensures
accurate interpretation of Human Resources employment regulations and policy; and
ensures compliance with State and federal regulations and guidelines concerning personnel
administration. Performs other related duties as may be assigned.
Example of Duties
- Ensure that SUNY Ulster hiring procedures are followed for faculty, staff and administrative
employees; notify CHRO if recruitment procedures appear to violate the procedure’s
intent and/or laws/rules; foster an inclusive principles within hiring committees,
identify problem areas and recommend changes and facilitate improvements in the procedures
to increase consistency, effectiveness and fairness.
- Coordinates the formulation of recruitment and selection committees; Recommend subject
matter experts to serve as screening panel members; Provide training to selection
committee members;
- Develop and review position announcements, advertisements, web postings, etc., to
ensure accuracy and appropriateness of targeted recruitment sources; design and implement
a recruitment strategy to target qualified applicants; attend job fairs, on and off
campus, as necessary.
- Review and screen employment applications and monitor employment certifications as
necessary; may be required to screen applications for minimum qualifications
- Work cooperatively with hiring committees to develop screening criteria, documents,
interview questions, computerized testing, performance tests, and skill demonstrations;
provide guidance and respond to questions regarding examination/interview procedures
and rating criteria; meet with staff and technical experts to develop and evaluate
written, oral, and performance examinations; determine and recommend appropriate pass
points.
- Coordinate the logistical matters related to hiring including distribution of applications,
scheduling, testing administration, technology and facility usage;
- Manage direct communication with applicants including notifications to unsuccessful
applicants; maintain a database of applicants for future openings and continue to
encourage their interest in employment with the College.
- Perform reference checks and verifications of education and employment on finalists;
- Prepare employment offers; maintains recruitment records.
- Coordinate the on-boarding process for all new employees including distribution of
new hire materials; provide assistance on completion of forms; confirm completion
of I-9 verification and other pre-employment requirements; entry of employee information
into appropriate HR and College databases and spreadsheets; distribution of necessary
forms to other college departments; establish personnel file. Provide authorization
to Public Safety and Information Technology to grant access to new employee; Conduct
orientations to explain employment policies, procedures and benefit programs; receive
and review all required documents; answer employee questions.
- Provide employment documents and salary information to Fiscal services;
- Maintain evaluation schedules for assigned employees, and assist in evaluation processes
as assigned.
- Maintain lists, files, databases and other records related to employment; assist in
the collection of information and the preparation of reports and statistics for various
required staff data reports. Conduct research, analyze and prepare data on a wide
variety of topics; prepare internal and external reports and surveys including statistical
and informational reports.
- Maintains database/spreadsheet of employee sick banks and usage.
- Provide verifications to third parties as requested by employees; provide employment
and salary verifications on employees.
- Resolves health and welfare plan enrollment and claims processing issues; provide
health benefits and retirement orientation to new employees, current faculty and staff.
Maintain and create accurate and confidential files for employee medical benefits,
sick leave, FMLA and workers compensation; work closely with the Deputy CHRO on administration
of open cases.
- Communicate with third party administrators and benefits providers, to maintain accurate
eligibility for the college (i.e. inform appropriate person and/or organization when
there are new enrollments, additions, changes, or deletions of individuals covered
under the College benefit plans).
- Act as the workers compensation contact in charge of filing reports and working with
employees and workers compensation vendor to coordinate workers compensation benefits
and the employees return to work when authorized by a physician.
- Announces, plans, coordinates and implements employee health plan, Flexible Spending
Accounts (FSA) open enrollment events.
- Interprets, applies and explains human resources programs, college policies, State
and federal employment laws and regulations, and collective bargaining agreements;
refers employees to supervisor as necessary.
- At the direction of supervisor, develops communications, announcements, fliers to
notify employees of insurance enrollment periods; distributes enrollment materials
and insurance information; prepares correspondence to employees regarding insurance
eligibility and coverage; advises college staff of changes and updates to benefits
coverage and materials for distribution to newly hired employees.
- Maintains billing records for a variety of voluntary payroll deduction insurance plans
and TSA accounts; implements employee payroll deductions for voluntary plans as requested
including District paid benefits; reviews and balances bills for District paid benefits
and voluntary plans; posts related data into appropriate database or software program.
- Verifies the calculation of monthly bills and process payments for health insurance,
life insurance and disability. Prepares monthly claims analysis; reviews and balances
billings and files with insurance providers.
- Keeps abreast of and ensures compliance with a variety of College policies and State
and Federal guidelines, laws and regulations concerning job duties.
- Monitors, researches, documents claims; provides employer’s information to Unemployment
Office.
- Performs other related responsibilities as may be assigned.
Minimum Qualifications:
Any combination of education, experience, training or professional certification which
would indicate competency and expertise in the assigned areas of responsibilities,
as determined by SUNY Ulster. For example, a Bachelor’s degree with major coursework
in human resources, business or public administration, social sciences, industrial
relations, or a closely related field.
AND
- A commitment to community college goals and objectives of providing quality programs
and services for culturally, socio-economically, ethnically, and academically diverse
students and student with disabilities; personal qualities to work effectively and
with sensitivity in a multicultural environment; awareness of and commitment to the
needs of non-traditional and/or re-entry students with diverse abilities and interests.
Knowledge of:
- Methods, practices, terminology and procedures used in human resources.
- Affirmative Action/ Equal Employment Opportunity principles, best practices, and legally
compliant strategies in recruitment, selection, and fostering an inclusive and diverse
workplace.
- Federal, state, and local laws, rules, regulations, and ordinances pertaining to employment
practices
- Database entry and management; current office methods and technologies
- Principles and best practices of Public Sector Human Resources management/administration
and related functional areas including hiring, labor relations, and benefits, particularly
in a union environment.
Ability to:
- Work independently and in a timely fashion adhering to stringent timelines and balance
competing priorities; Analyze situations accurately and adopt an effective course
of action.
- Establish and maintain cooperative and effective working relationships with others.
Utilizing interpersonal skills of tact, patience and courtesy.
- Use correct English usage, grammar, spelling, punctuation and vocabulary.
- Communicate effectively both orally and in writing.
- Provide information and assistance to the public, employees, supervisors and administrators.
- Read, interpret, apply and explain rules, regulations, policies and procedures.
- Use of databases, spreadsheets, word processing, web-based programs and modern office
technology and equipment.
Work Environment
Busy office environment with constant interruptions.
35 hours per week, 12 months per year
Monday- Friday, Day shift
Management reserves the right to modify work schedules with appropriate notification
Compensation:
Initial salary placement will be commensurate with education, training, and experience.
Anticipated starting range $40,000- $43,000 annually.
The College provides and an excellent benefits package, including a low cost/high
coverage medical plan for employees and their dependents. Additionally, employer paid
dental, vision coverage, long-term disability, and life insurance coverage. Supplemental
insurance and benefits are offered on a voluntary basis for Flexible Spending Account,
Dependent Care, and Accident, amongst others.
Employees are offered a choice of retirement with the New York State Employees Retirement
system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary
basis, upon the employee’s election.
Application Process:
The position is open until filled. However, to ensure consideration, application materials
should be received via mail or email by September 27, 2016 at 4:00 pm EST to be given priority consideration.
Applicants must submit the following materials to be considered for the position:
- Cover letter, not to exceed two pages, addressing the functions of the position;
- Resume or CV, including educational background, professional experience, professional
activities, and any other experience pertinent to the position;
- Contact information for three references, including a phone number, email, professional
title, and relationship to you
Email to: resumes@sunyulster.edu or mail to:
Human Resources
Ulster County Community College
Stone Ridge, NY 12484
Please submit only materials requested. All documents included in your application
file become the property of the College.
All travel expenses related in the application process and any relocation expenses,
are the sole responsibility of the applicant.
Applicants with disabilities who require an accommodation should notify Human Resources
at least ten working days before the accommodation is required.
Members of underrepresented groups are encouraged to apply. AA/EOE.
CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all
pre-employment requirements, and the Board of Trustees has approved. All new employees
are required to submit proof of eligibility to work in the United States. Employees
must submit fingerprints for the New York Department of Justice clearance. This position
is a member of the Management/Supervisors/Confidential employee group, non-union
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PROFESSIONAL ADMINISTRATIVE (OPAP)
Director of Plant Operations
Full Time, Exempt
12 months/year
Application Deadline: Open Until Filled;
Priority Screening: September 23, 2016
Position Summary
The Director of Plant Operations is responsible for the protection, preservation and
maintenance of campus facilities; management and planning of departmental activities;
preparation of department budget; and supervision of departmental personnel and programs.
The Director reports to the Vice President for Administrative Services.
Major Responsibilities Include:
- Provides leadership, direction and management in the day-to-day operations to Plant
Operations Department to exceed our student staff & faculty expectations, including
budget expenses; train, evaluate and assign the work of Plant Operations employees;
determine planned and deferred maintenance; solve emergency situations, and ensure
compliance with regulations and safety protocols.
- Continuously monitor and evaluate the efficiency and effectiveness of departmental
service delivery methods and procedures; Improve the operational systems, processes
and policies in support of college’s mission specifically, support better management
reporting, information flow and management, business process and organizational planning;
Monitor operations and address deficiencies
- Promotes a work culture that fosters teamwork, performance feedback, recognition,
mutual respect, and employee satisfaction, values diversity and demonstrates the delivery
of exemplary customer service, innovation, and quality services to employees and the
community
- Annually review and update the Facilities Master Plan and the County Capital Improvement
Plan.
- Allocate resources effectively and fully utilize assets
- Be responsible for production output & product quality
- Strong team building, decision-making and people management skills
- Establish hours for maintenance and housekeeping staff and approve all leave requests
and overtime needs in accordance with College policies.
- Prepare 3-year budget identifying staffing and other needs.
- Coordinate maintenance and housekeeping activities.
- Maintain control over College property.
- Develop intermediate and long-term programs and staffing needs, including contingency
plans for financial curtailments, to preserve and improve the campus facilities.
- Work with Campus Safety and Environment Committee to preserve and ensure a place of
personal safety for the College community.
- Evaluate staff and make recommendations for promotion.
- Implement appropriate collective bargaining agreements.
- Maintains currency in trends and practices in the field.
- Serves on and/or chairs college committees and participates in professional organizations
as appropriate to assignment.
- Performs related duties as required or assigned.
Minimum Qualifications:
- An Associate’s degree and knowledge of basic building and grounds maintenance, supervisory
ability, and a demonstrated history of professional and personal integrity with 3-5
years of prior management experience. A valid New York state driver’s license and
be insurable under the College’s current policy.
AND
- A commitment to community college goals and objectives of providing quality programs
and services for culturally, socio-economically, ethnically, and academically diverse
students and student with disabilities; personal qualities to work effectively and
with sensitivity in a multicultural environment; awareness of and commitment to the
needs of non-traditional and/or re-entry students with diverse abilities and interests.
Preferred Qualifications:
- A Bachelor’s degree
- Five to seven years of increasingly responsible management/supervisory experience
in the area of maintenance, operations, and facilities, supervising at least 5 people.
- Knowledge of environmentally responsible construction practices and materials; and
renewable energy technologies.
Knowledge of:
- Principles and best practices of management including hiring, performance management,
evaluation, progressive discipline, and employee motivation
- Knowledge and proficiency in the operation and use of personal computers utilizing
various software applications (ie: word processing, spreadsheet, and database management
software) including the internet.
- Industry standard equipment, technical expertise and broad knowledge of state guidelines,
building codes, and applicable federal and state laws, including the Americans with
Disabilities Act, as related to maintenance and construction
- Technical expertise and broad knowledge of OSHA guidelines, which includes but not
limited to electrical, hazardous materials, and fire extinguishers.
- Budget preparation and control
- Modern practices, procedures and equipment use in building, grounds and equipment
maintenance and repair.
Ability to:
- Plan, organize, delegate, supervise and review the work to and for subordinate staff.
- Work independently and in a timely fashion adhering to stringent timelines and balance
competing priorities.
- Establish and maintain positive, working relationships with those contacted in the
course of performing duties; Work collaboratively across a broad range of constituencies;
- Use judgement, compassion, ethics, morals and character to inform decisions; demonstrate
integrity to subordinates and establish the behavioral expectation for each worker.
- Communicate effectively, both orally and in writing
- Provide technical expertise regarding maintenance and operations activities and functions
and supervise skilled trades’ personnel in the performance of their duties.
- Formulate and develop cost-saving plans for assigned area of responsibility.
- Analyze situations accurate, problem solve and adopt an effective course of action.
- Meet schedules and time lines.
Work Environment
- Incumbent must be available for, and respond to, call-ins during off hours and weekends
as needed.
- The incumbent will be required to satisfactorily complete and obtain appropriate certifications
and or licenses i.e. (OSHA certificates, Hazmat, IPM, Qualified Applicator, Back-Flow
Preventer, etc.) in areas as required within two years after start of employment.
Compensation:
Initial salary placement will be commensurate with education, training, and experience.
The College provides and an excellent benefits package, including a low cost/high
coverage medical plan for employees and their dependents. Additionally, employer paid
dental, vision coverage, long-term disability, and life insurance coverage. Supplemental
insurance and benefits are offered on a voluntary basis for Flexible Spending Account,
Dependent Care, and Accident, amongst others.
Employees are offered a choice of retirement with the New York State Employees Retirement
system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary
basis, upon the employee’s election.
Application Process:
The position is open until filled. However, to ensure consideration, application materials
should be received via mail or email by September 23, 2016 at 4:00 pm EST to be given priority consideration.
Applicants must submit the following materials to be considered for the position:
- Cover letter, not to exceed two pages, addressing the functions of the position;
- Resume or CV, including educational background, professional experience, professional
activities, and any other experience pertinent to the position;
Note: If selected for an interview, you will be asked to provide contact information for
three professional references
Email to: resumes@sunyulster.edu or mail to:
Human Resources
Ulster County Community College
Stone Ridge, NY 12484
Please submit only materials requested. All documents included in your application
file become the property of the College.
All travel expenses related in the application process and any relocation expenses,
are the sole responsibility of the applicant.
Applicants with disabilities who require an accommodation should notify Human Resources
at least ten working days before the accommodation is required.
Members of underrepresented groups are encouraged to apply. AA/EOE.
CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all
pre-employment requirements, and the Board of Trustees has approved. All new employees
are required to submit proof of eligibility to work in the United States. Employees
must submit fingerprints for the New York Department of Justice clearance. This position
is a member of the local union, the Organization of Professional and Administrative
Personnel (OPAP).
The Vice President for Administrative Services and the selected candidate will agree
mutually on the start date. Anticipated start date will be late October 2016.
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Coordinator of Study & Domestic Travel
Position Summary:
Under the supervision of the Vice President for Academic Affairs, the Coordinator
of Study & Domestic Travel will coordinate and develop all short-term international
and domestic study abroad at SUNY Ulster.
1. NEW INITIATIVES
- Study Abroad Programming
- For Example: Nursing department in tandem with COIL
- COIL Degree Programming
- Create and implement the Academic Travel/COIL strategic plan and budget yearly
2. ACADEMIC TRAVEL - COORDINATION
- Policy and Procedure
- Continue to establish and fulfill policies and procedures
- Continue to establish a Branding and Strategic marketing plan
- Submit annual Strategic Plan and budget to the Vice President for Academic Affairs
- Recruitment Outreach with Admissions
- SUNY Ulster Open House
- Campus Connect presentations
- Study Abroad Fairs, SUNY New Paltz and SUNY Purchase
- Community outreach
- Work in tandem with Deb Kaufman, Coordinator of Marketing & Media and Bob Johnson,
Director of Printing and Graphic Services to develop promotional material
- Student Liaison
- Students participating in SUNY Ulster Study Abroad
- Students pursuing semester or year-long study abroad
- Faculty Liaison
- Nicholas Haines, Irish Literature
- Monika Espinasa, Dr Ralph Ibe, Tropical Field Ecology, Brazil
- Monika Espinasa, Dr Ralph Ibe, Tropical Field Ecology, Costa Rica
- Assist in generating promotional flyers and materials
- Coordinate aspects (airfare, ground transportation…) of travel for classes
- Assist in creation of budget for Study Abroad classes
- Liaise with travel agent for study abroad classes
- Provide all information regarding study abroad classes to the registrar
- Assessment
- Establish a rubric for pre and post course assessment
- Yearly self-assessments of Academic Travel
- Reports/Presentations and Program Outreach
- Monthly to the Vice President for Academic Affairs
- Annually to the Vice President and Executive Board
- Faculty day presentations
- Coordinate COIL presentations with COIL Nodal Network Leader
- Grant Writing
- With The COIL Nodal Network Leader or independently
- Update all social media
- Maintain and update SUNY Ulster portal webpage
- Focus on what can be brought to enrich student experiences through COIL/Academic Travel
at SUNY Ulster
3. COIL - COORDINATION
- Student Liaison
- Campus Connect presentations
- Students pursuing semester or year-long study abroad
- Faculty Liaison and Recruitment
- COIL Training – to participate on COIL projects, and online training
- Assist and Liaise through departmental letters of agreement
- Identify
- COIL courses to faculty and students in Banner and course catalog for registration,
information gathered from Faculty and department chairs and provided to the registrar
- Assessment
- Establish a rubric for pre and post course assessment
- Reports/Presentations and Program Outreach
- Monthly to the Vice President for Academic Affairs
- Annually to the Vice President, Executive Board, UCC Foundation
- Updating and informing admissions
- The COIL Nodal Network Leader
- Faculty day presentations
- Annual COIL Conference Program Presentations
- Recognition
- Faculty and students who participate in Study Abroad and COIL collaborations
- Gather materials for marketing / social media to feed the expansion of COIL at Ulster:
For example:
-
- Presentation from students who participated in COIL with Japan - Prof. Baker’s class
of Fall 2015
- COIL Lunch Award to Professors - moving forward and recognition of their efforts and
accomplishments, as well as relay student experience and growths
- Strategize and follow-up on the Development of the COIL Business Program.
- Co-development > Execution of Marketing plan for COIL to better brand COIL and Academic
Travel
- Focus on what can be brought to enrich student experiences through COIL / Academic
Travel at SUNY Ulster
Qualifications:
Prior work experience with traveling abroad highly desirable. Skills in technology,
public speaking, effective communication and organization. Knowledge and ability
to use current social media. Fluency in a second language, preferably Spanish preferred.
Work Schedule:
15 hours per week, 12 months per year
Salary:
Initial salary is $17,000 annually. All positions are contingent upon adequate funding.
Application Process:
The position is open until filled. However, to ensure consideration, application materials
should be received via mail or email by 4:00pm on 08/12/16 EST to be given priority
consideration. Applications received after the deadline are not guaranteed to be reviewed.
SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the
recruitment at any time.
Applicants must submit the following materials to be considered for the position:
- Cover Letter/ letter of interest
- Resume
- Contact information for three references, and
Email materials to resumes@sunyulster.edu or by mail to Human Resources, SUNY Ulster, PO Box 557, Stone Ridge, NY 12484.
Only items listed above will be reviewed by the screening committee. Human Resources
does not accept additional materials such as: letters of reference, test scores from
other institutions, certificates of courses/programs completed, letters of commendation
from schools, or transcripts with your application. Such items, if included, will
not be forwarded to the selection committee. If you are a finalist, HR will request
any reference information that is required.
We invite you to be part of a dedicated community of learners in a department that
puts students first. Please go to www.sunyulster.edu for additional campus community information.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages
applications from all qualified applicants. Applicants who are protected under the
Americans with Disabilities Act and who, due to a disability, require accommodations
for completing the application process, testing (if required for the position), or
the interview, should notify the Human Resources Office 10 working days before the
accommodation is required.
Offers of employment are contingent upon Board of Trustee approval. This position
is contingent upon adequate funding. Offer and assignment of employment is subject
to verification of all information provided on the employment application, fingerprint
check, verification of the right to work in the United States and all other required
pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional
Administrative Personnel (OPAP) or alternative is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers
is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred
by applicant to attend interviews. All interviewing costs incurred will be the responsibility
of the applicant. Meeting the minimum qualifications does not guarantee an interview.
NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization
of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative
is required in accordance with our agreement with the employee organization. As a
condition of employment, you will have 30 days from the date of hire to join the union
(paying union dues), or authorize a salary deduction of appropriate fees.
*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if
selected for the position.
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