Professional & Administrative Jobs

PROFESSIONAL (Non-OPAP)


College Nurse –  PT

COLLEGE NURSE – PT, per diem, on call.  Responsibilities include medical record management, providing emergency and medical care to the college community, plus other duties as assigned by the Health Services Coordinator.  NYS Registered Nurse’s license and CPR required.  Ambulatory care experience desirable. 

Forward cover letter, resume, and contact information for three references to resumes@sunyulster.edu or by mail to to:

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY  12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.

 

 

MANAGEMENT CONFIDENTIAL

 

Assistant Dean of Human Resources

(Chief Human Resources Officer)

 

Summary:

The State University of New York- Ulster is seeking a chief human resources officer to serve as the College’s Assistant Dean of Human Resources in Stone Ridge, NY.

The Assistant Dean of Human Resources is an exempt senior management level position, directly reporting to the Vice President for Administrative Services.

The Assistant Dean of Human Resources, is responsible for maintaining the leadership, development, and management of personnel policies and practices, including recruitment and employment, classification and compensation, benefits, performance management and training, HRIS, diversity and discrimination, and employee relations, as well as all aspects of programs related to professional development. The Assistant Dean of Human Resources serves as Affirmative Action/Equal Employment Opportunity and Title IX Officer for the College.

Sample of duties:

  • Participate as a member of the President’s Cabinet; advise and confer with the President on management issues, including development and revision of policies, procedures, organizational structure and design; participate in long-range planning and strategic planning including advice on the impact on employees; collaborate closely with the other members of the President’s Cabinet, particularly the Vice President for Administrative Services.
  • Provides leadership, planning, and management of the Human Resources Department and function; Supervises, directs and evaluates the work of the human resources office staff and directs workflow; Continuously monitors and evaluates the efficiency and effectiveness of departmental service delivery methods and procedures;
  • Promotes a work culture that promotes teamwork, mutual respect, employee satisfaction, and productive union relations; utilize communication methods to promote transparency, trust, and good faith; serves as the primary contact with labor organizations in analyzing problems, issues, and concerns, and in developing alternative solutions; works closely with the Vice President for Administrative Services on labor relations and negotiations;
  • Serves as Affirmative Action/Equal Employment Opportunity and Title IX Officer for the college, including responding to unlawful discrimination complaints; generating reports; applying methods for effective and diverse recruitment; interactive disability processes for FMLA and ADA compliance; and evaluating college’s diversity strategies and related policies and programs to assure compliance with federal, state, and College regulations; recommends appropriate resolution of complaints and monitors results.
  • Provide oversight, planning, and direction for staff development activities, development of in-house training, selection of training vendors, informational presentations and programs, particularly for management employees.
  • Responsible for oversight of the college’s health and welfare benefits programs, including medical, dental, vision, long-term disability, employee assistance program, and workers’ compensation including compliance with the Affordable Care Act; recommends to senior management changes to employee benefit programs or vendors; Interfaces with brokers, insurance companies, and plan administrators regarding employee programs.
  • Prepare reports and make presentations to the Board of Trustees, as assigned;
  • Participate in the College’s negotiations team, as assigned;
  • Other duties, as assigned.

Minimum Qualifications:

  • Bachelor’s degree or higher degree in human resources; industrial/labor relations; business or public administration with significant course work in human resources; or closely related field.
     

AND

  • Four years of increasingly responsible and varied experience in human resources within a complex organization or any equivalent combination of education, training, and experience that demonstrates competencies sufficient to successfully perform the essential functions of the position. The equivalent of education, experience, and professional certifications which indicate competency and expertise in the assigned areas of responsibilities is determined by SUNY Ulster.

AND

  • Proven commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications:

  • A Masters’ degree in Human Resources industrial/labor relations; business or public administration with significant course work in human resources; or closely related field or SPHR, PHR, SHRM-CP or SHRM-SCP certification;
  • strong leadership skills to inspire others to participate, and the ability to build consensus;
  • demonstrated ability to work collaboratively across a broad range of constituencies;
  • demonstrated track record of identifying and implementing administrative process changes and improvements at a community college or other institution of higher education within Human Resources;
  • superior oral, written, and technology skills;
  • the ability to present information in a manner which is clear and understandable to a broad audience.

 

Salary:

The anticipated annual initial salary is $68,000 to $78,000. Initial salary placement will be commensurate with education, training, and experience.

The College provides an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, an employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others. 

Administrators are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by Friday, August 12, 2016 at 4:00 pm EST to be given priority consideration.

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed three pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position;
  • Three professional references, including a phone number, email, professional title, and relationship to you.

Email to: resumes@sunyulster.edu or mail to:

Rhonda Jeter
Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY 12484


Please submit only materials requested. All documents included in your application file become the property of the College.

Applicants with disabilities who require an accommodation should notify Human Resources, at least, ten working days before the accommodation is required.

Members of underrepresented groups are encouraged to apply.  AA/EOE.

CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit official transcripts, and proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. 

The President and the selected candidate will agree mutually on the start date. Anticipated start date will be August 2016.

Candidate Inquires:

For confidential inquiries, contact

Ann Marrott
Senior Vice President of Enrollment Management & Student Services
marrotta@sunyulster.edu
845-687-5070

Or

Kevin Stoner
Vice President for Academic Affairs
stonerk@sunyulster.edu
845-687-5040

About the College:

SUNY Ulster is located 9 miles southwest of Kingston, New York in the majestic Hudson Valley. The Catskill Mountains border the scenic Hudson River making it an ideal location for winter and water sports.

SUNY Ulster is one of the 30 community colleges associated with the State University of New York higher education system.  The College serves over 11,000 students annually, through its primary campus in Stone Ridge, the Business Resource Center in Kingston, online offerings, and the newly opened Kingston Center.

With 51 credit programs and 400 non-credit courses, the College provides a robust and diverse curriculum providing education, skill development and life-long learning to the residents of Ulster County.  SUNY Ulster is especially known for its exceptional Nursing, Veterinary Technician, and Policy Academy programs. The College prides itself on producing graduates prepared to enter the workforce, transfer to achieve higher degrees, and gain life skills to be productive members of society.

The Assistant Dean can expect to have a significant influence on the future of the College. The small size of the College allows members of the executive team to see the impact of their work directly benefiting those around them.  The person in this position will be a key strategic partner in the President’s cabinet and provide an opportunity to grow rapidly as a professional. To learn more about this position and the College, please visit our website at www.sunyulster.edu.


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PROFESSIONAL ADMINISTRATIVE (OPAP) 

 

 

Enrollment Services Specialist

Full Time 

35 hrs/week, 12 months/year

$35,000/ year + full benefits

Application Deadline: Open Until Filled; Priority Screening July 18, 2016

Position Summary:

Under the supervision of the Assistant Dean of Enrollment Services and Director of Admissions, the Enrollment Services Specialist, under the Department of the Enrollment and Success Center will assist in the recruitment and advisement of students in accordance with Ulster County Community College’s mission and strategic plan; and represent the College when recruiting, counseling, advising and informing constituent groups about the College’s programs and services. 

Major Responsibilities Include:

  • Represent the College at high school visitations, college nights, open houses, information sessions, local businesses, etc. 
  • Advise students in the following areas: admissions, academic and career planning and financial literacy. 
  • Develop strong relationships with high schools, businesses, and non-profit organizations to establish stronger enrollment pipelines. 
  • Evaluate admissions folder of high school, transfer and readmit students
  • Will communicate to prospective students via phone, email, schedule appointments and walk-in’s regarding the enrollment process. 
  • Register students as assigned by the Assistant Dean of Enrollment
  • Help support the training of the Student Admissions Ambassadors
  • Serve on committees as assigned by the Assistant Dean of Enrollment Services
  • Help coordinate and support events associated with the Enrollment and Success Center
  • Assist the Assistant Dean of Enrollment on other duties and tasks as assigned that support the mission and strategic plan of the college. 

Minimum Qualifications: 

  • Education and Experience: Bachelor’s Degree and two years of admissions/advising experience or any combination of education, experience and training that would indicate possession of the required knowledge, skills and abilities listed here in. 
  • Abilities: Excellent written and oral communication skills. Attention to detail. Ability to work in a fast-paced environment with multiple priorities.Strong interpersonal and exemplary customer service skills. Ability to navigate and utilize a sophisticated data collection system and to understand, manage and analyse related data from multiple sources. Ability to learn and implement SUNY Ulster policies and procedures. 
  • Physical Effort/Work Environment: Standing long hours during college fairs and expos and lifting 50lbs of literature to transport to and from events. 

AND

  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications:

General knowledge of international student recruitment and the requirements of Student and Exchange Visitor Information System (SEVIS). Experience working with the Banner operating system. 

Work Schedule:

35 hours per week

12 months per year

Three days per week will require work hours of 10am-6pm.

Management reserves the right to modify work schedules with appropriate notification

Salary:

Initial salary is $35,000-$44,000* annually + full benefits. Placement within that range will depend upon qualifications.  All positions are contingent upon adequate funding.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by 4:00pm on 07/18/16 EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position: 

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references, and 

Email materials to resumes@sunyulster.edu or by mail to Human Resources, SUNY Ulster, PO  Box 557, Stone Ridge, NY 12484.  Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information. 

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required. 

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if selected for the position.  

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Foundation Bookkeeper
Ulster Community College Foundation, Inc.

 

GENERAL STATEMENT:  The Bookkeeper of the College Foundation reports directly to the Executive Director, and is responsible for the processing and maintenance of all financial information relating to the activities of the Foundation.  This position is part-time, to work 17.50 hours per week, 12 months per year.   

EXAMPLES OF WORK PERFORMED:

This is a list of task that are normally performed by the bookkeeper.  For detailed instructions, please see the Foundation’s procedure manual.

DONATION RECEIPTS AND DEPOSITS:

  1. Responsible for various steps of the donation processing function.  Donation types include:  general donations, payroll deduction donations, event contributions, ticket payments, PayPal/online donations, credit card payment processing, and in-kind gift entries. Gifts may be cash, check and/or stock transactions.
  2. Donor Management Software entry
  3. Update/maintain donor data to reflect current donor information including address changes, deceased donors, bad addresses, contact changes, etc. as information comes to light (Talisma Fundraising/Donor 2)
  4. Add funds, groups, motives, etc. to database as needed
  5. Integrate deposits with accounting software and maintain a reconciled account balance (currently Account Mate)
  6. Physical Deposits and reports
  7. Maintain assorted tracking Excel files (i.e. matching gifts outstanding)
  8. Filing

ACKNOWLEDGEMENT LETTERS

  1. Prepare export data for acknowledgement letter mail merge
  2. Coordinate the completion and filing of letters at regular intervals with Development Associate.
  3. Year-end payroll acknowledgement letters

 

ACCOUNTS PAYABLE AND VENDOR MANAGEMENT

  1. Weekly vendor payment processing (invoice entry, expenditure authorization forms, checks, approvals, copying, filing and distribution) Payment types include:
    1. Outside Vendor payments (i.e.  independent contractors and supplies)
    2. Payments to SUNY Ulster for scholarship awards, college scholars, reimbursements, and departmental requests for funding
  1. Vendor files maintenance
  2. Annual Form 1099s
  3. Update assorted tracking Excel files (i.e. Lights For Learning)
  4. Filing

 

MONTH-END RECONCILIATION AND BOARD REPORTS

  1. INVESTMENT RECONCILIATION – monthly and year-end
    1. Reconciliation of Unmanaged Investment Account (excel)
    2. Reconciliation of Managed Investment Account (excel)
    3. Monthly update of fund roll forward spreadsheet (excel)
    4. Prepare and enter monthly journal entry of investment activity (excel)
    5. Prepare pie chart board report (excel)
  2. BANK ACCOUNT RECONCILIATIONS – monthly
    1. Bank of America Bank reconciliation
    2. Ulster Savings Bank checking reconciliation
    3. Ulster Savings Bank debit account reconciliation
  3. UPDATE BUDGET REPORT - distributed to Board members\
  4. OTHER

 

FISCAL YEAR-END CLOSEOUT AND RECONCILIATIONS

  1. Participate in preparation for annual audits including drafting financial statements and input for federal Form 990 filing,
  2. Year-end fund reconciliation including allocation of interest and dividends, realized gains and losses, and unrealized appreciation/depreciation across funds
  3. Year-end reconciliation through Trial Balance
  4. In-kind donations - record at year end and complete documentation needed to transfer ownership to college
  5. Complete various financial surveys and reports as required. (i.e. Voluntary Support of Education (VSE) survey)

OTHER

  1. Executive Director’s Report and Board of Trustee with updated with monthly giving statistics
  2. Update and maintain the procedures relating to the activities of the bookkeeper
  3. Responsible for inventory of office supplies  
  4. Purchasing through the Foundation and through the College purchasing processes utilizing Banner software program  
  5. Other duties as assigned

MINIMUM QUALIFICATIONS:  Requirements include general accounting experience, computer literacy and spreadsheet competency.  Must be proficient in Microsoft Excel, Word, and Access. Will provide training on software used for processing charitable gifts and maintaining the general ledger including booking revenue and expenses and creating new funds as needed.

PREFERRED QUALIFICATIONS: Prior bookkeeping experience in fund accounting with a not-for-profit organization a plus. Associate or Bachelor degree in accounting or business preferred. 

APPLICATION PROCESS: The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by 4:00 p.m. on 07/18/16 EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references, and

Email materials to resumes@sunyulster.edu or by mail to Human Resources, SUNY Ulster, PO  Box 557, Stone Ridge, NY 12484.  Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if selected for the position. 

 

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