Professional & Administrative Jobs

PROFESSIONAL ADMINISTRATIVE (Management Confidential)

Administrative Services and Payroll Assistant

Human Resources/ Payroll

Management Confidential

Full Time

35 hrs/week, 12 months/year  

Salary: $41,2000 annually

General Statement:

The Administrative Services and Payroll Assistant reports to the Vice President for Administrative Services and the Human Resources and Payroll Specialist, and is responsible for the administrative support for the office of the Vice President for Administrative Services and of day-to-day payroll operations for the College.

Examples of Work Performed:

  1. Provides administrative support services to the Office of the Vice President for Administrative Services and the Office of the General Counsel.
  2. Assists in the drafting, editing, and review of documents, including contracts, FOIL requests, resolutions, grant documents, and requests for proposals.
  3. Performs payroll data entry and personnel file maintenance.
  4. Processes bi-weekly payroll data.
  5. Maintains employee accrual records and related reconciliations.
  6. Processes payroll deductions.
  7. Compiles and maintains payroll data including hours worked, garnishments, accrued
    time, benefit deductions, and adjunct payment spreadsheets and reviews the information
    for completeness and accuracy.
  8. Contacts various department supervisors for any missed deadlines.
  9. Performs customer service functions by answering basic employee requests and questions
    concerning interpretation of Human Resources and Payroll policies and procedures.
  10. Performs a wide range of duties relative to the maintenance and processing of personnel
    records, retirement reports, payroll data requests and various other payroll reports.
  11. Assists with quarterly payroll tax reporting and annual W2 reporting.
  12. Makes photocopies; mails, orders department supplies, scans and emails documents; and
    performs other clerical functions. 
  13. Helps maintain College organization charts and the employee directory.
  14. Performs other related duties as required and assigned.

Minimum Qualifications:

High School diploma and two (2) years administrative support experience. Strong computer skills, including Excel, database/spreadsheet knowledge; ability to work independently and with all levels of staff and faculty; detail oriented and strictly confidential with excellent interpersonal skills.

And

A commitment to SUNY Ulster's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of nontraditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications:

Associate’s degree in accounting or business-related field. Minimum of one year of Human Resources or Payroll experience. SHRM or HRCI professional certification.

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, Management Confidential employees receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 15 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on January 1, 2024 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit our application page at Application for Administrative Services and Payroll Assistant

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. 

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.


PROFESSIONAL ADMINISTRATIVE (OPAP)

Enrollment and Success Counselor

Full Time

12 months per year; 35 hours per week

Salary: $51,500; Excellent Benefits Package

Application Deadline: Open until filled

Priority Screening: January 8, 2024

Position Summary

Under general direction from the Dean of Enrollment Services and Student Affairs, the Enrollment and Success Counselor is responsible for the full range of general counseling responsibilities including providing guidance and advice to the students to achieve their academic, career and/or personal goals.

Primary Responsibilities

  1. Provide comprehensive counseling services to students, including admissions, academic, career, and transfer counseling on a drop-in and appointment basis, as well as online, on the phone and through video throughout the day.
  2. Represent the college by attending college fairs, visiting high schools, businesses, non-profit organizations, in advising prospective students in the enrollment process.
  3. Represent the college by presenting and hosting information sessions.
  4. Provide group counseling sessions, orientations, workshops, and other activities to support student success.
  5. Interpret results of multiple measures, including placement tests and diagnostic tools.
  6. Evaluate Student admissions folders, including transfer of credit evaluations.
  7. Determine students’ academic needs, and based on those results, assist students in developing educational plans for graduation and transfer.
  8. Maintain appropriate documentation and records.
  9. Collaborate with both instructional and counseling faculty and staff to assist students to understand and use counseling, college success services, and resources.
  10. Establish and maintain an internal referral network of college staff and faculty to support student success.
  11. Assist with class add and drop as needed.
  12. Utilize and keep abreast of counseling and student development theories and relevant applications to program development and supporting student success.
  13. Communicate with students via phone and email to conduct outreach for advisement.
  14. Advise students on and offsite including high schools and extension sites, through Early College and Collegian programs.
  15. Participate in appropriate division and unit activities.
  16. Participate in ongoing professional development activities in the field of counseling, higher education student success, and cultural competency; attend conferences and training sessions.
  17. Serves on and/or chairs college committees; participates in professional organizations; Represent the College at regional and state meetings, as assigned.
  18. Serves on and/or chairs college committees; participates in professional organizations.
  19. Perform other related duties as assigned.

Minimum Qualifications:

Bachelor’s Degree.  Must have a minimum of two years’ experience in higher education counseling, advisement or related. 

And

A commitment to SUNY Ulster’s Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications:

Master's degree in higher education, counseling, education or a related field.  Five years’ or more experience in higher education counseling, advisement or related preferred.

Salary:

Salary range is $51,500 per year. Full Time; 12 months per year; 35 hours per week. Some evenings and weekends during the recruitment events.  All positions are contingent upon adequate funding.

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on January 8, 2024 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit our application page at Application for Enrollment and Success Counselor

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.


Watershed Conservation Corps Coordinator

Full-time 35 hours wk/ 12 months per year

Salary: $60,600 annually

Grant Funded: This is a Grant funded position through June 30, 2029

Location: WCCC reports to DEP Bureau of Water Supply at 71 Smith Ave, Kingston, New York, 12401. Field locations vary within the NYC West of Hudson watershed. Some remote work possible.

Description: 

The Watershed Conservation Corps (WCC) is a cooperative program established by SUNY Ulster County Community College (UCCC) and the New York City Department of Environmental Protection (NYC DEP) Stream Management Program (SMP), which seeks to provide educational field experiences for UCCC students through summer internships. Interns conduct assessments integral to research studies on stream channels and floodplains of the Catskill Mountains in New York State and make a significant and necessary contribution to the long-term goal of promoting healthy watershed and stream management practices. Since the program’s inception in 1996, SMP has hosted 145 internships through the WCC.

The WCC Coordinator role is a full-time (35 hr/week) position with SUNY Ulster through an intergovernmental agreement with New York City Department of Environmental Protection (DEP) Stream Management Program (SMP) supporting all aspects of the DEP SMP’s Stream Studies Program. The WCCC will report to the SMP Stream Studies Coordinator (DEP SSC) and work will be closely coordinated with the DEP SSC. Prior to and during the field season duties will include recruiting, training, and supervising interns in the field as well as managing intern field schedules, timekeeping and pay with the college. Throughout the year, duties will include acquiring GPS data in stream feature inventories, conducting stream assessments, collecting and analyzing topographic survey data, implementing data quality control, organizing and incorporating WCC generated data into DEP’s GIS and Stream Geodatabase. The WCCC is responsible for developing an annual work plan that includes planning the field season and post-field season activities of the WCC and the Coordinator. The WCCC will prepare technical reports detailing each season’s work and provide input to DEP reports that utilize data obtained by WCC. The WCCC will also maintain and organize all field equipment needed for the WCC. The WCCC will work with multiple resource agencies, landowners, local governments, and internal DEP program staff as needed to accomplish the annual scope of work.

Additional tasks may include:

In close coordination with DEP:

  • Developing and providing presentations and training on stream geomorphology, GIS and GPS or other topics as needed or as required for SUNY Ulster students (interns and enrolled students), the public or other groups, in coordination with SMP and SUNY Ulster science departments.
  • Conducting topographic survey using either laser level instruments, a total station, or other technical methods as they are available.
  • Compiling, organizing and analyzing data on file and data collected, including an annual post-field season summary of work accomplished.
  • Providing continuity in supervision through successive field seasons, with potential for WCC members to continue to work with the Coordinator through winter months, gaining additional skills in data management, use of GIS technology and map interpretation.
  • Coordinating with the DEP SMP Stream Studies Coordinator as needed to ensure integration of the Program’s field data into ongoing studies for the SMP program, and to adjust field protocols, Quality Assurance Project Plans (QAPPs) if necessary, and in the development of a field work schedule, field activity protocols, and associated QAPPs.
  • Updating SMP databases and providing data Quality Assurance and Control.
  • Preparing performance evaluations and letters of recommendation for each WCC Team Member.
  • Preparing and submitting to DEP an Annual Work Plan.
  • Assisting the SMP with equipment maintenance and organization for field and office work.
  • Coordinating field PPE and office equipment purchases through the SUNY Ulster Biology Department.
  • Ensuring adequate training and equipment are available for prescribed work according to DEP Environmental Health and Safety and Personal Protective Equipment requirements.
  • Coordinating use of the SUNY Ulster van for transporting students to field sites, including ensuring that student drivers are available with adequate credentials for van use.

Minimum Qualifications: 

Bachelor’s degree in Environmental Science or related field

Experience in Microsoft Office software (Word, Excel, Power Point), ArcGIS

Experience with GIS, GPS, elevation survey

Experience in field-based stream assessment, biological/vegetative assessment or other field assessment methods required

And

A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests. 

Preferred Qualifications: 

Master’s degree or at least two years of experience in environmental science related field

Solid mathematics or statistics background, strong verbal communication skills, scientific research and aptitude for GIS

A clean driving record for 5 years

Experience in group coordination and supervision

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on January 8, 2024 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit our application page at Application for Watershed Conservation Coordinator

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.


Communications Specialist

Department- Public Safety

Part-time, Under 17.5 hours per week

Hourly Rate- $22.55 an hour

Schedule- Hours will fall between 8:00 am- 4:00 pm, Monday through Friday

Position Summary:

The Communications Specialist is a member of the Public Safety Department at SUNY Ulster and reports to the Assistant Director of Public Safety and Health Services. The Communications Specialist is responsible for the accuracy, integrity, and efficiency of receiving and dispatching of messages. 

Typical Work Activities:

The typical work activities listed below, while providing representative examples of the variety of work assignments in the title do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.

  • Answers telephone calls on emergency and non-emergency phone lines.
  • Receives emergency calls from the public.
  • Performs data entry while speaking on the radio or telephone.
  • Dispatches SUNY Ulster Public safety to citizen complaints and emergencies throughout SUNY Ulster Stone Ridge Campus and Mary’s Ave campus.
  • Provides Emergency Medical Dispatch pre-arrival instructions; Relays important information to law enforcement agencies, emergency medical services, etc.
  • Assists to defuse and calm potentially violent situations.
  • Performs routine clerical tasks such as typing and filing.
  • Performs clerical tasks using computerized database.
  • Notifies other personnel as needed.
  • Maintains continuous log of all radio and telephone communications.
  • Maintains log of complaints received and equipment dispatched.
  • May operate NYSPIN computer system in accordance with established policies.
  • May operate the CAD or other Geographic Information System in accordance with established policies.
  • Monitor automatic burglary, CCTV, robbery and fire alarms.
  • Reports defective equipment for immediate repair.
  • Maintains a neat and orderly communications room.
  • Maintains records of all fire and emergency equipment in the county and logs any equipment in and out of service.
  • Operates civil defense warning system and activates all sirens in county in case of alert; Receives and relays intra-county mutual aid calls.

Full Performance Knowledge, Skills, Abilities and Personal Characteristics:

  • Thorough knowledge of the geography of the municipality
  • Good knowledge of the operating principal of two-way radio communications.
  • Working knowledge of logistics of medical emergencies, police emergencies, and firefighting.
  • Ability to operate various radio equipment
  • Ability to think clearly and act quickly in various situations.
  • Ability to direct emergency services through the quickest and safest route.
  • Ability to remain calm in stressful situations.
  • Ability to establish and maintain effective working relationships with others.
  • Ability to follow oral and written instructions.
  • Ability to write legibly and prepare brief, but accurate reports.
  • Clerical aptitude; mental alertness; clear speaking voice; tact and courtesy; physical condition commensurate with the demands of the position.

Minimum Qualifications:

  • Successful completion of a training program as an Emergency Services Dispatcher;
  • Graduation from high school or possession of a high school equivalency diploma and 3 years full-time paid experience or its’ part-time/ volunteer equivalent in the operation of two-way radios in police, fire or ambulance services or related work.

And

  • A commitment to SUNY Ulster's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of nontraditional and/or re-entry students and individuals with diverse abilities and interests.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on January 1, 2024 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit the application page at  Application for Communications Specialist

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The College encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.



Program Coordinator: Mid-Hudson Traffic Safety Institute

30 Hours Per Week - Benefitted

Department of Continuing Education

General Statement: 

The Coordinator for the Mid-Hudson Traffic Safety Institute is responsible for the day to day administration and program coordination of non-credit programs and project grants related to Highway Safety and Injury Prevention.  The Coordinator is responsible for all related grants and their deliverables.  Duties include designing, grant writing, reporting, staffing, monitoring, evaluating facilitating and promoting highway and traffic safety/injury prevention courses with businesses and community organizations. The position is currently completely grant funded.  The Coordinator: Mid-Hudson Traffic Safety Institute will report to the Vice President for Workforce, Economic Development, and Community Partnerships. Employment of position is based on Grant Fund availability. 

Examples of Work performed:

  1. Procure grant funding for Comprehensive Community Traffic Safety Programming.  This includes all aspects of grant writing, negotiation, reporting, and implementation of deliverables.
  2. Promote and coordinate Traffic Safety Education and risk reduction through community programs.
  3. Develop, schedule, and promote appropriate programs including SUNY Ulster’s Driver Education Program.
  4. Assess business/industry and community agency needs for risk reduction and injury prevention programming.
  5. Research and identify high risk groups/behaviors and apply best practices in these areas.
  6. Establish and maintain data bank of resources and partners.
  7. Produce, obtain, keep inventory of and distribute flyers, brochures and other related educational or promotional materials for injury prevention programs.
  8. Develop or obtain curriculum for all programs as needed.
  9. Assist the Traffic Safety Boards locally and at the State level in completion of their goals.
  10. Conduct appropriate train the trainer seminars
  11. Assist with the Annual Conferences in the State and Region as appropriate.
  12. Attend related trainings and seminars and webinars.
  13. Evaluate courses, instruction and overall program effectiveness.
  14. Monitor fulfillment of program and grant requirements where indicated.
  15. Work within budget and oversee grant funds, purchases, etc
  16. Work with and submit budget modifications and required grant reports to local, state and federal agencies.
  17. Develop partnerships with community agencies, business and municipalities.


Minimum qualifications: 

Two or more years of experience in project management, higher education, community development, or human services. Good writing and presentation skills. Ability to utilize and analyze data. Experience related to community safety training is a plus.

And

A commitment to SUNY Ulster's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of nontraditional and/or re-entry students and individuals with diverse abilities and interests.

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Salary:

Salary is $28.19 an hour.  All positions are contingent upon adequate funding.

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time. However, to ensure consideration, application materials should be received via email by 4:00 pm on December 15, 2023 to be given priority consideration.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college 
  • Resume
  • Contact information for three references

To apply for the position, please visit our application page at Application for Coordinator Traffic Safety position

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. 

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.


Institutional Effectiveness & Research Assistant

Part-time- up to 10 hours per week
Compensation: $22.55/hour up to 10 hours a week, not to exceed $9,360

This is a Term position expected to end August 31, 2024

VP Area: VP for Academic Affairs, Office of Institutional Effectiveness & Research

Description: 

The Office of Academic Affairs seeks to use a temporary, part-time, non-benefited position to assist IER staff with functions such as cleaning data, formatting reports, assisting with survey administration, and other routine tasks. This individual will work under the direction of the Director of Institutional Research.

Tasks:

  • Running Banner, Argos, and/or SUNY BI reports as needed to assist in preparation for analysis.
  • Cleaning data, which may involve such things as working with campus offices to correct data or removing identifying information from survey comments.
  • Assisting with survey administration and data summaries.
  • Creating data reports to meet the needs of the intended audience.

Minimum Qualifications: 

  • Familiarity with SUNY Ulster and at least one year of experience in higher education.
  • The ability to work independently with little supervision and be able to solve complex problems.
  • Strong writing, interpersonal, and organizational skills.
  • Computer skills, including advanced Microsoft Excel skills, experience with Microsoft Word and PowerPoint, and Banner Student Information System knowledge. 

And

  • A commitment to SUNY Ulster's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of nontraditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications: 

  • Experience using statistical software packages, especially STATA.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on December 19, 2023 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • CV
  • Cover letter which discusses your qualifications, interests and your ability to serve a diverse student population.
  • 3 references

To apply for the position, please visit our application page at Application for Institutional Effectiveness and Research Assistant

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. 

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.


Career, Transfer and Academic Advisor

Full Time, 12 months/year

Benefited, Exempt Status

Grant Funded 
Salary: $47,000 per year

Application Deadline: Open until filled

Priority Screening: December 4, 2023

Position Summary:

Under general direction from the Dean for Student Success, the Career, Transfer and Academic Advisor will provide individualized support and wraparound services to underrepresented and underserved student populations to improve retention, persistence and achievement of academic goals. The Career, Transfer and Academic Advisor will be responsible for the full range of general counseling responsibilities, including assistance for academic planning, guidance, and advice to students. 

Major Responsibilities:

  • Provide comprehensive academic advising, career and transfer planning services to students on a drop-in and appointment basis, as well as online, on the phone and at any SUNY Ulster campus site, as appropriate.
  • Develop individualized academic and career plans, and proactively provide academic and holistic supports that promote persistence, retention, and completion.
  • Serve as a partner advisor to a caseload of students; develop a deep knowledge of career pathways; develop a system for identifying and connecting with students.
  • Represent the college by participating in new student orientation and open house programs that highlight the importance of academic advising.
  • Provide group advisement sessions, workshops, and other activities to support student academic progress.
  • Ensure timely and comprehensive response to Early Warnings and other notifications of issues impacting student success.
  • Serve as a resource for faculty advisors; and maintain appropriate documentation and records.
  • Provide job search assistance, including résumé and interviewing support; assist in coordination of on-site campus recruitment visits for employers and transfer institutions
  • Establish and maintain an internal referral network of college staff and faculty to support student success.
  • Conduct registration and schedule adjustment activities as a partner advisor.
  • Participate in ongoing professional development activities in the field of academic advisement and educational planning, higher education student success, and cultural competency; attend conferences and training sessions.
  • Become proficient in all academic programs, including Continuing Education.
  • Serve on college committees; participate in professional organizations; and represent the College at regional and state meetings, as assigned.
  • Perform other related duties as assigned.

Required Skills and Knowledge Base:

  • An understanding of the unique needs of students without identified educational goals or courses of study.
  • An understanding of the unique needs of first generation, underrepresented, and non-traditional students.
  • Familiarity with holistic, guided advising models that embed DEI principles.
  • Experience with designing and preparing advisement and transfer plans.
  • Knowledge of and experience utilizing college articulation agreements and transfer requirements for counseling community college students.
  • Proficiency in the operation and use of personal computers utilizing various software applications (i.e.: word processing, spreadsheet, and database management software, specialized software related assignment) including the internet.

Ability to:

  • Communicate effectively in both oral and written form.
  • Work independently and exercise discretionary judgement within the scope of responsibility; prioritize tasks and multi-task.
  • Maintain student advisement records, prepare reports and correspondence. Maintain the security of confidential information and materials. Maintain digital database records as well as physical records and files.
  • Learn, interpret, apply and explain College and state policies and procedures related to assignment.
  • Establish and maintain positive working relationships with diverse constituencies within and outside of the College.
  • Use mature judgement, compassion, ethics, morals and character to inform decisions.
  • Analyze situations, problem solve, identify alternative solutions, project consequences of proposed action, and implement an effective course of action.
  • Work 8:30 AM to 4:30 PM Monday through Friday. Work some evenings and weekends as required.

Minimum Qualifications

  • Bachelor’s Degree.  Must have a minimum of two years’ experience in higher education counseling, advisement, or a related field.
  • Competency in a second language preferred but not required.

And

  • A commitment to SUNY Ulster's Diversity, Equity, and Inclusion Mission, Goals and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of nontraditional and/or re-entry students and individuals with diverse abilities and interests.

Salary:

Initial salary is $47,000 per year.

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. However, However, to ensure consideration, application materials should be received via email by 4:00 pm on December 4, 2023 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit the application page at  Application for Career, Transfer, and Academic Advisor

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The College encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the


Nursing Laboratory Coordinator

Fulltime, 12 months per year

Salary: $51,500

The Nursing Laboratory Coordinator for the Skills Lab and Simulation Lab is a 12-month OPAP Level IV position that will plan, operate, coordinate, and oversee the nursing skills lab and simulation related to the Associate Degree Nursing program.  The coordinator will work collaboratively with the Nursing Department Chairperson and Nursing faculty and other health program faculty to ensure safe and effective use of the simulation lab and skills lab facilities. 

The Coordinator will also assist the Nursing Department Chairperson or Clinical Coordinator with student clinical compliance. 

Reports to:

Department Chair of Nursing and/or lead faculty of Nursing Laboratories

Responsibilities:

Maintains primary responsibility for the daily operation of the Nursing Simulation Center.

  • Manage the area to greet students and faculty and direct them accordingly. Receives and screens visitors and telephone calls requiring the use of judgment and the interpretation of policies & procedures.
  • Monitors daily operation and keeps accurate records of use of the of Simulation lab and provides updates to Department Chair as needed.
  • Schedules and coordinates training sessions, clinical lab sessions, and individual requests from faculty, staff and students.
  • Assists faculty with set up/ break down and running of simulations.
  • Fosters positive work environment within department as well as throughout college.
  • Provides instruction for cross training of staff within department.
  • Assists with managing and scheduling work study students; delegate’s responsibilities to work-study student as appropriate.
  • Supports high level reinforcement of learning experiences for students.
  • Monitors and responds to email, as appropriate, to ensure timely response.
  • Develops policies and procedures of the Simulation Center and assists with revisions as appropriate.
  • Performs a variety of administrative support duties such as coordinating supplies, printing services and office equipment; purchase orders and invoices in collaboration with the Program Assistant.
  • Maintains inventory, and equipment lists necessary for all services provided within the Simulation Center.
  • Attends to a variety of administrative details such as keeping informed of all laboratory activities, transmitting information, developing, implementing and interpreting policies and procedures and monitoring day to day operations of the functional area to which assigned.
  • Performs other duties as assigned.

Assist and support in simulation and clinical activities in the Simulation Center and Nursing Skills Laboratory.

  • Provides daily on-site guided practice sessions and lab usage instructions for students.
  • Establishes clinical skill lab stations; sets up and removes equipment and supplies to accommodate the needs of over faculty and students.
  • Set up for simulation and clinical skills sessions and ensures all materials needed are available throughout clinical and practice sessions. Assist in simulation & clinical skills activities.
  • Develops instructional materials regarding the set-up and usage of a wide variety of clinical models and manikins.
  • Maintain equipment and supply inventory for the labs. Creates supply orders of hardware, software, and clinical skills equipment and supplies. Reports need for replenishment to lead instructors of Nursing Skills Laboratory.
  • Maintains currency in hospital policies and procedures related to direct patient care.
  • Maintains currency in hospital technology and systems.
  • Participates in faculty development programs and educational updates to enhance job performance as appropriate.

Manages Audio/Visual Services and resources for the college to maximize systems readiness and user satisfaction.

  • Become competent in operation & use of the simulation & clinical lab equipment.
  • Inputs data and maintains software during clinical skills and simulation lab sessions as needed.
  • Manage audiovisual operations (digital video/DVR systems) for capture of simulated scenarios with transfer into PC and Web-friendly achieve format.
  • Assistance in development and maintenance of such archival system.
  • Provide audio/visual technical assistance/Server operations during Simulation lab recordings.
  • Provide students with an acceptable level of support and availability on all workstations and other computer equipment.
  • Provide technical support to Faculty, Staff, and Students with relation all Nursing Labs computer equipment and Laptops. To include trouble-shooting problems, instructing on proper use, and facilitating vendor repairs when necessary.
  • Investigates new instructional technologies and makes specific equipment recommendations to the director with supporting budgetary information.

Provides collaboration with all internal and external constituents of the College.

  • Assists with developing, implementing and evaluating plans for future use of the         Nursing Labs as directed.
  • Participates and assists in College events, i.e. orientation, graduation, etc.
  • Serves on College Staff Council and other College committees as appropriate.
  • Represents the College to internal and external constituents.
  • Provides teaching assistance as needed and as appropriate. 

Provides assistance with student clinical compliance and placement. Assists the Clinical Coordinator/Department Chair with:

  • Liaison with CastleBranch or other compliance site in organizing and updating information.
  • Assist students with the orientation and use of CastleBranch.
  • Assist with evaluating students’ readiness including, but not limited to, physical exam, CPR, criminal background check, and immunizations/titers.
  • Communicate (via e-mail/phone) to students relevant reminders regarding deadline updates.
  • Update and maintain accurate student records/correspondence/evaluations.
  • Update, oversee, and follow up on all compliance standards.
  • Review NYSED, CDC, OSHA and other government agencies routinely to assure compliance.
  • Collaborate with the Department Chair and course instructors to assist in securing ongoing and new clinical sites.
  • Assist with creating and maintaining clinical placement schedules.
  • Serve as a liaison to students for documentation and accesses required for clinical placement.
  • Assist with all documentation required for student and adjunct placement.
  • Participate in new student orientations.
  • Continue maintenance of clinical placement processes within the shared network drive to store information useful to entire department.
  • Performs other duties as assigned.

Minimum Qualifications:

Education:

Bachelor’s degree in nursing or Registered Nurse pursing completion of a Bachelor’s degree in nursing.

Experience:

Minimum of two (2) years of recent experience in clinical nursing in direct patient care as a registered nurse (will consider one year with other comparable experience). Must be competent in nursing skills, adult teaching/learning skills and use of technology. Experience with Google Suite or Microsoft Office desired.

Licensure:

The Nursing Laboratory Coordinator and Clinical Compliance Liaison shall hold a current unrestricted license as a registered nurse in New York or be eligible for such.

And

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Additional Information:

  • SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.
  • In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position: 

  • Cover letter, not to exceed two pages, addressing the functions of the position
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position; and
  • Contact information for three references, including a phone number, email, professional title, and relationship to you.

To apply for this position, please visit our application page at Application for Nursing Laboratory Coordinator 

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.  

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. This position is in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) bargaining unit. 

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance.


Campus Police Officer

Department: Office of Public Safety
Part-time- Flexible shifts, may include overnights

General Statement:

The Campus Peace Officer shall be responsible to the Director of Safety for the safety and well-being of the SUNY Ulster College campus community.

Examples of Work Performed:

  • Patrols the campus buildings and grounds watching for signs of disturbances, violations of law and building regulations or fire hazards.
  • Respond to incidents, including but not limited to extreme acts of violence in or upon any premises owned or operated by Ulster County Community College and take appropriate actions to ensure the safety and well-being of all persons on said college premises.
  • Prevent, where possible, disruptive actions and/or criminal activities. Establish an effective working relationship with local public law enforcement agencies.
  • Quells disturbances at campus using tact and good judgment, and using the appropriate level of force as is reasonable, necessary and justified in accordance with New York State Penal Law Article 35.
  • May possess and carry a firearm as part of their on duty employment if they are duly licensed by the State of New York and only if authorized to do so by the President.
  • Coordinate security activities to maintain control over College property.
  • Execute policies established by the President and the Board of Trustees with respect to maintenance of order on campus.
  • Be familiar with state and local public law enforcement agencies.
  • May administer emergency first aid when needed.
  • Other duties as assigned by the Director of Safety and Security.

Minimum Qualifications: 

Must have certification as a NYS Community College Peace Officer or Police Officer. Candidate can have no convictions for any misdemeanor or felony in any jurisdiction at any time and must possess a valid NYS Driver’s License and driving record that qualifies them to operate a college vehicle.  Must be recommended by the Director of Public Safety to be authorized by the President of the College to possess and carry firearms in accordance with Board of Trustees Resolution # 08-3-36 entitled Security Measures (Peace Officer Firearm Designation).  Candidate must also be licensed to possess and carry a handgun in New York State.  Candidate must be in sufficient physical condition to meet the demands of the assignment.  The candidate must have experience handling critical incidents as demonstrated by past employment and training in such fields as law enforcement, military service, or other public safety profession. 

And

A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications:

Associate’s Degree, New York State Emergency Medical Technician (EMT-B), CPR certification.

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Resume
  • Contact information for three references

To apply for this position, please visit our application page at Campus Peace Officer

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

Conditions of Employment

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. 


Assistant to the Executive Director

Department: Foundation/ Institutional Advancement
Salary: $41,200 
Fulltime, 35 hours per week, 12 months per year

General Statement: 

The Assistant to Executive Director of Institutional Advancement and External Relations serves as an integral member of the professional staff within the office who supports and reports directly to the Executive Director. The Assistant to the Executive Director’s work involves researching, drafting, planning, organizing, and performing a wide variety of highly confidential, responsible and complex administrative tasks while exercising independent judgment, individual initiative and adhering to established policies and procedures, in support of the Executive Director.  This position acts as liaison with administrative and academic officers at the College, as well as staff, students, and community members.  This position requires a high degree of accuracy, confidentiality, knowledge, performance, skills, and tact.  

Examples of Work Performed:

  1. Coordinate, prepare, and expedite completion of a variety of complex activities that relate to the business of the Office of the Executive Director including meeting agendas, drafting resolutions, keeping minutes and director checklists, fundraising support, events and planned giving among other initiatives. 
  2. Responsibility for the oversight and recordkeeping of the corporate documents, including amendments and updates to bylaws, articles of incorporation, and tax- exempt certificates, and preparation and approval of minutes. 
  3. Prepare and process complex administrative details not requiring the immediate attention of the Executive Director that may include, but is not limited to the coordinating, updating, organizing and maintaining calendars, setting up meetings via calendar appointments and emails, and opening and routing mail. Maintain funds receipt logs and process donor correspondence.
  4. Maintain a thorough working knowledge of the assigned department and acting point of contact for co-workers’ deadlines and needs as well as assist as necessary.
  5. Analyze situations carefully and correctly and adopt an effective course of action.
  6. Compose, prepare and distribute a variety of both paper and electronic documents including email, contracts, letters, on-line forms, statistical reports, final reports and purchase requisitions including comprehensive use of a CRM and other online platforms. 
  7. Responsibility for proofreading of the Foundation brochures, program events and online documents. 
  8. Coordinate grant applications, review and coordinate submission of new grant applications in coordination with an independent contractor/ grant writer. 
  9. Prepare bulk mailings for flyers, brochures and other materials for projects in assigned area. 
  10. Build and maintain budget and special accounts spreadsheet and database programs as necessary. 
  11. Set up and maintain files on projects of assigned area; coordinate and monitor special projects, assignments and activities. 
  12. Greet and assist visitors and telephone callers, including potential donors; respond to questions; provide information as required; refer to appropriate sources as needed; resolve issues independently where appropriate and within the scope of authority.
  13. Coordinate preparation of meetings as needed in assigned area.
  14. Prepare and maintain a master calendar for the Executive Director and office staff..
  15. Ordering of Foundation supplies
  16. Plan, train, and supervise student aides and/or interns, as necessary 
  17. Attend evening and weekend events at or for the Foundation as needed or requested by the Executive Director. 
  18. Perform other related duties as assigned.

Minimum Qualifications: 

  • Associate’s degree required and/or significant experience in business or educational institution preferably at a college level can be substituted for formal degrees or any combination thereof. 
  • Must possess good verbal and written communication skills and good organizational skills with the ability to understand and interpret complex oral and written instructions. 
  • Must be able to work independently with little supervision and be able to solve complex problems.  Must possess knowledge of various software programs.

And

  • A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.

Preferred Qualifications

  • A Bachelor’s Degree in Business Administration or a related field

Additional Information:

SUNY Ulster offers a competitive benefits package including medical, dental, and vision, life insurance, NYS or SUNY TIAA Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance. 

In addition, OPAP-covered members receive, on an annual basis: 24 vacation days, 12 sick days, 6 personal days, and 11 holidays including 4 floating holidays.  In addition, the College is closed on the day prior to Thanksgiving, and between December 26 - January, 1, known as the Holiday Curtailment. 

Application Process:

The position is open until filled. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, please visit our application page at Application for Assistant to Executive Director

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.

Conditions of Employment

Offers of employment are contingent upon Board of Trustee ratification. Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.

E-Verify® is a registered trademark of the U.S. Department of Homeland Security

 

 back to top

VISIT

FIND PROGRAMS

APPLY/REGISTER

COVID-19 RESOURCES

Upcoming Events

©