Professional & Administrative Jobs

PROFESSIONAL (Non-OPAP)

Purchasing Agent

Full-time

Salary: $40,000-$45,000

Application Deadline: June 4, 2021 at 4:00 pm EST

Description:

This full-time position will be responsible to coordinate and process purchasing for all College Departments in collaboration with the Ulster County Purchasing Department to ensure timely delivery of supplies, materials, and equipment. This position will also be responsible for monitoring vendor compliance with bid specifications, review and drafting of vendor contracts and vendor insurance.

Examples of work performed: 

  • Assist departments in the development of bid specifications.
  • Consults with departments regarding goods to be purchased which best meet their needs and completes related detail in regard to the same.
  • Assist in the development of scope of services for professional service contracts.
  • Reviews contracts for purchase of materials.
  • Draft and submit requests for proposals, bids and quotes (RFP, RFQ, RFB) to the Ulster County Purchasing Department for advertising.
  • Staff and participate in RFP review committees.
  • Enter requisitions into Banner Financial System.
  • Develop an active listing of all annual commodity bidding. Such list shall be compared to Ulster County’s existing commodity bids to determine applicability to existing bids.
  • Act as the College liaison for all College procurement requests.
  • Obtain all applicable vendor forms for vendor approval.
  • Coordinate and consolidate College Department’s procurement requests.
  • Maintain contracts and insurance records of vendors as needed.
  • Manage asset purchases and dispositions.
  • Oversee shipping and receiving functions
  • Recommend process and policy changes to maintain compliance and strong internal controls.
  • Prepares reports and answers correspondence.
  • Other duties as assigned.

Qualifications:

Bachelor’s degree and prior experience and working knowledge of procurement laws, regulations and processes.  Experience in the drafting of, and review of contracts to ensure compliance with bid specifications. 

AND

Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by June 4, 2021 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed.  SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Resume
  • Contact information for three references

Email materials to resumes@sunyulster.edu

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicants to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.


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