Professional & Administrative Jobs

PROFESSIONAL (Non-OPAP)

Women's Basketball Head Coach

Part Time, As Needed

Application Deadline: Open Until Filled
Priority Screening Monday, April 9, 2018 at 4PM

Position Summary
The Head Women’s Basketball Coach reports to the Director of Athletics / Assistant Dean for Student Services. This position is responsible for the organization and administration of the basketball program. The successful candidate will develop effective and positive communication with the students, faculty, alumni, and community.


Major Responsibilities Include
This position is responsible for coaching, recruiting, team travel, fund raising, and all other areas of women’s basketball operations (benchmark expectations will be identified). The selected individual must comply with University, NJCAA Division II, Conference and Departmental rules, standards, and regulations, and must work cooperatively and responsibly with other departmental personnel. This person is responsible for operating within the budgetary limitations of the program, must support the student-athlete concept, and must demonstrate concern for the health, safety, and welfare of each student-athlete. This position will take an active leadership role in fundraising and public relations activities for the women’s basketball program and also the Athletics Department as a whole. The coach must be committed to excellence SUNY Ulster. The Head Women’s Basketball Coach may be assigned additional duties in support of the department's mission and goals


Minimum Qualifications

  • Bachelors degree.
  • Evidence of strong organizational and communication skills.
  • Current knowledge of NJCAA regulations.
  • Proven successful recruiting experience at a collegiate level.
  • Minimum of 2-3 years coaching experience.
  • Ability to interact effectively with student-athletes, colleagues, and the public.
  • Capable and willing to actively plan and participate in fundraising, promotions, and other similar endeavors as they relate to the women's basketball program and the entire Athletics Department.
AND
  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications

  • Demonstrated recruiting ability.
  • College coaching experience preferred.

Application Process
The position is open until filled. However, to ensure consideration, application materials should be received via email by Monday, April 9, 2018 by 4:00PM to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Resume
  • Contact information for three references

Email materials to resumes@sunyulster.edu. Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre- employment conditions are met.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.



MANAGEMENT CONFIDENTIAL 


Assistant to the Vice President for Administrative Services

Full Time, Benefited
35 hrs/week, 12 months/year
Starting at $40,000/ year + full benefits

Application Deadline: Open Until Filled; Priority Screening April 10, 2018 by 4:00PM

 

Position Summary:
The Assistant to the Vice President for Administrative Services serves as a member of the professional staff within the office and reports directly to the Vice President for Administrative Services.  The Assistant to the Vice President’s work involves planning, organizing, and performing a wide variety of highly confidential, responsible and complex administrative tasks while exercising independent judgment, individual initiative and adhering to established policies and procedures, in support of the Vice President.  In addition, provides confidential assistance to the Office of the President when requested.  This position will also provide general assistant and coverage to the Administrative Division as needed.  The incumbent will act as liaison with administrative and academic officers at the College, as well as staff, students, and community members.  This position requires a high degree of accuracy, performance, skill and tact.  The incumbent should expect to wear many hats and take on different responsibilities and assignments as needed and directed.  Anticipated areas where this position will assist are Capital, Human Resources and Facilities.  Responsibilities include, but are not limited to the following:

Major Responsibilities Include:

  • Manage the Office of the Vice President for Administrative Services; coordinate telephone and mail inquiries, general office correspondence, filing, and other general inquiries.
  • Manage the Vice President’s calendar and schedule meetings and/or conferences and brief administrators and department heads on subject matter prior to meetings.
  • Maintain and prepare correspondence for requests to use campus facilities by the community.
  • Collect information to be used as a basis for reports and memoranda and prepare summaries and reports.  Prepare sophisticated communications through the design of reports, databases and charts to summarize statistical data.
  • Assist in Purchasing Department activities as directed, act as alternate Purchasing Agent, and review all travel requests for compliance.
  • Correspond with and act as liaison with administrative and academic officers at the College, as well as staff, students, County departments, SUNY Administration, state agencies, contractors and the general public.
  •  Responsible for maintaining the Capital Projects Records and provide accounting for the Capital Projects including, but not limited to, preparation of capital budget requests for State and Local Funding; preparation of resolutions for the Board of Trustees and County Legislature; preparation of contracts, notice of awards and change orders; auditing and processing of payments for contractors; preparation of state aid claims; and tracking of capital expenditures; supervise capital staff as directed
  • Prepare contracts and request for proposals (RFP’s) for various College projects and consultants.
  • Contract administration; review, maintain and track all College contracts.  Reviewing the contracts and letters of agreement prior to the Vice President’s approval and forwarding when necessary to the College Attorney and college insurance carriers.
  • Prepare resolutions for the Board of Trustees and the County Legislature.
  • Prepare and distribute budget request forms and instructions to departments for the submission of annual operating and capital equipment budget requests.
  • Assist with the development of the College’s Annual Operating Budget; prepare the budget reports and presentations.
  • Assist with the preparation of financial and statistical reports required for internal management and external agencies.
  • Maintain and prepare correspondence for confidential information such as staff evaluations, grievances, etc.
  • Maintain the insurance policies and records for the College
  • Assist the Vice President and the external auditors with the annual College audit.
  • Act as a technical resource within the department for general administrative matters.
  • Prepare or coordinate the preparation of special programs, projects or reports as requested utilizing internal and/or external information which may include material of a sensitive or confidential nature.
  • Assist with federal or state grant funding applications, compliance, and reporting.
  • Update and supervise publication of policy and materials produced by the Vice President for Administrative Services office.
  • Represent the Vice President on committees and at meetings as requested.
  • Assume other responsibilities as assigned by the Vice President for Administrative Services.

Minimum Qualifications:

  • Bachelor’s Degree in Business Administration, Accounting or Human Resources required. 
  • A minimum of three (3) years’ experience in a college administrative office is required with considerable progressively responsible experience in general office practices and procedures as well as financial accounting practices and procedures.
  • Must possess good verbal and written communication skills and good organizational skills with the ability to understand and interpret complex oral and written instructions.
  • Must be able to work independently with little supervision and be able to solve complex problems.
  • Must be customer centric. 
  • Must possess knowledge of various software programs including but not limited to Microsoft Word, Excel, PowerPoint, Access, Outlook, Google, Banner, and Adobe Pro is required. 

AND

  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications:

  • Knowledge of New York State Department of Education Rules and Regulations and SUNY guidelines and procedures.

 

Salary:
Initial salary is $40,000-$54,000* annually + full benefits. Placement within that range will depend upon qualifications.  All positions are contingent upon adequate funding.

 

Work Schedule:
35 hours per week
12 months per year

Monday- Friday, Day shift, 8:30am -4:30pm
Management reserves the right to modify work schedules with appropriate notification

 

Application Process:
The position is open until filled. However, to ensure consideration, application materials should be received via email on April 10, 2018 by 4:00pm to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Resume
  • Cover Letter/ letter of interest
  • Contact information for three references, and

Email materials to resumes@sunyulster.edu.  Only items listed above will be reviewed by the screening committee. When emailing, please follow these instructions:

  • Subject line shall read “Assistant to the Vice President for Administrative Services”
  • Merge all documents into one .pdf file and rename the file to your last name, first name.

 

Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the Management/Confidential employee group, non-union.


 

PROFESSIONAL ADMINISTRATIVE (OPAP)

 

Capital Projects Accountant


Full Time
35hrs/week, 12 months/year
Application Deadline: Friday, April 27, 2018

Position Summary

Under general direction from the Vice President of Administrative Services, the Capital Projects Accountant will provide a variety of specialized, professional level work, concerning oversight of capital project controls to ensure successful project delivery. This individual will work with the Vice President for Administrative Services in delivering projects on time, on budget and successfully meet all project expectations within the requirements of SUNY and Ulster County. The Capital Projects Accountant will interact daily with SUNY and Ulster County staff from various departments, outside vendors, construction vendors as well as architects and consultants throughout the process from implementation of the capital plan to completion of the capital project.

Major Responsiblites Include:

  • Advise and assist VP of Administrative Services and Director of Plant Operations to establish funding priorities.
  • Assist in preparing, monitoring, and analyzing capital projects and major maintenance budgets.
  • Oversee project documentation for invoicing, contracts, insurance, purchasing and budgeting to ensure successful project outcomes.
  • Create and maintain the annual capital plan submission with guidance from the Vice President for Administrative Services and the Director of Plant Operations
  • Compile and prepare estimated project costs provided by vendors for submission of resolution to Board of Trustees and County Legislature.
  • Prepare and edit agreements for architects, engineers and contractors.
  • Prepare and submit capital requests to SUNY along with required documentation including Project Action Forms, sponsor resolutions and other funding match documentation.
  • Communicate daily with SUNY, Ulster County staff from various departments, outside vendors, construction vendors, architects and related consultants.
  • Assist in cost control, change order management, day to day coordination, and varied administrative and organizational tasks pertaining to capital projects.
  • Prepare financial spreadsheets and reports on capital project budgets and progress.
  • Perform mathematical computations and checks on all project financials.
  • Enter data, with accuracy, all components of a project in accordance with various agency requirements.
  • Manage County bid process for contractor pre-qualification and completion of submission of vendor information into the County system, contracts management through project close out, processing of payments and submission of reimbursements to SUNY.
  • Participate and implement various project schedules.
  • Perform related duties as assigned.

Knowledge Of:

  • Capital outlay process and procedures.
  • Public contract code bid process and procedures.
  • Recordkeeping principles and procedures and business accounting and mathematics.
  • Operation and use of personal computers utilizing various software applications (i.e.: word processing, spreadsheet, and database management software, specialized software related to assignment).
  • Accounting terminology and best practices in proper accounting controls and internal controls.

Ability To:

  • Accurately develop budgets, process invoices and report on all capital projects.
  • Communicate effectively in both oral and written form.
  • Work independently and exercise discretionary judgement within the scope of responsibility; Prioritize tasks and multi-task.
  • Collect, analyze and interpret data information to recommend solutions, strategic direction and goals.
  • Learn, interpret, apply and explain College and state policies and procedures related to assignment.
  • Establish and maintain positive, working relationships using interpersonal skills including tact, patience and diplomacy, with the diverse constituencies within and outside of the College, in the course of performing duties.
  • Analyze situations, problem solve, identify alternative solutions, project consequences of proposed action, and implement an effective course of action.
  • Record proper year-end accounting entries and prepare fiscal reports.

Minimum Qualifications:

  • Degree from an accredited institution in business, finance, construction management or related field.

AND

  • Minimum of two years of experience in accounting (general entries) or capital projects in a complex institutional or public sector environment.

AND

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications:

  • Bachelor’s degree in accounting, finance or related field.
  • Governmental Accounting and Capital Project Accounting.
  • Experience with Logos & New World System.
  • Data analysis using relational database systems.
  • Microsoft Office (Word, Excel, Access, PowerPoint); Intermediate to advanced skills in Excel.

Salary:

Initial salary placement will be commensurate with education, training, and experience. Anticipated starting range $45- 55K + benefits.

Work Schedule

35 hours per week / Daily Hours: 8:30 am – 4:30 pm

Management reserves the right to modify work schedules with appropriate notification

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by 4:00pm EST on April 27, 2018 to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, email the required documents to: resumes@sunyulster.edu

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


Academic Counselor - TRIO/Student Support Services


Full Time/Grant Funded
35hrs/week, 12 months/year
Salary Range $42,000 to $49,000/year + full benefits

Application Deadline: Open Until Filled; Priority Screening April 16, 2018 @ 4pm

Summary

Student Support Services is a federally funded TRIO program that assists first generation, low-income and disabled students to succeed in completing an associate’s degree and transferring to a four-year college.

Reporting to the TRIO Executive Director, the successful candidate will provide personal, academic, transfer, and career counseling services with professionalism and knowledge of TRIO regulations.

Major Responsibilities Include

  1. Serve as a key member of SUNY Ulster’s Orientation and Registration teams.
  2. Use assessment tools to help students identify their areas of strengths and weaknesses for retention purposes.
  3. Assist students with scheduling, degree planning, and financial aid.
  4. Develop success plans with students that create strategies to guide them towards graduation and transfer to a four-year college.
  5. Administer financial coaching to low-income students;
  6. Conduct personal interviews with students to determine their needs and subsequently refer to appropriate college staff and off-campus community agencies and organizations
  7. Act as consultant to faculty regarding student performance, retention and academic needs.
  8. Assist with conducting academic workshops, cultural trips and tours of four-year campuses on a semester and as needed basis
  9. Participate on departmental and college wide committees for policy development including the evaluation of the effectiveness of services.
  10. Utilize record keeping systems and maintain records for federal grant projects
  11. Continue professional development and remain current in relevant subjects and best practices in counseling through the utilization of course work, conferences, workshops, and other appropriate means.

Minimum Qualifications

  • Bachelor’s degree with at least three years of counselling experience and/or at least three years of experience working in a post-secondary environment

AND

  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirible Qualifications

  1. Knowledge of New York public educational structure, particularly as it pertains to transfer policies and practices, articulation agreements and requirements.
  2. Knowledge of financial aid regulations and processes.
  3. Knowledge of job market and career trends and requirements.
  4. Demonstrated ability in planning, overseeing, and implementing group workshops.
  5. Commitment and ability to work effectively and harmoniously with colleagues, individually and in teams.
  6. Excellent interpersonal skills.
  7. Effective oral and written communication skills and some familiarity with Microsoft Office.
  8. Ability to prioritize multiple tasks in a fast-paced environment.

Salary

An initial starting salary of $42,000 to $49,000, dependent upon qualifications, per year with an excellent benefits package has been allocated for this position. This position is contingent upon adequate funding.

Work Schedule

35 hours per week
12 months per year
Monday-Friday, Day Shift, 8:30am-4:30pm
Management reserves the right to modify work schedules with appropriate notification

Applicaton Process

The position is open until filled. However, to ensure consideration, application materials should be received via email only by 4:00pm on Monday, April 16, 2018 to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, email the required documents to: resumes@sunyulster.edu
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.

Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


Testing Proctor


$15.00/hourly, Non-benefited
Part Time, Up to 17 hours per week
Duration: September 1, 2017, for 12 months

Application Deadline: Open Until Filled
Priority Screening: September 1, 2017 @ 4pm

Summary

SUNY Ulster seeks an employee who will be responsible for providing proctoring services in support of faculty, student services, and disability services in a testing center.

Responsibilities

  • Check-in students and ensure test security by verifying students' identification prior to administering test.
  • Maintain positive contact with all examinees throughout duration of the testing process.
  • Observe and report any violations of testing protocols.
  • Develop a thorough knowledge of testing policies and procedures.
  • Perform customer service functions, including welcoming students, providing testing instructions, and assisting students and faculty in person, by e-mail, and by phone.
  • Make sound, ethical judgments in regards to exam security.
  • Ensure testing accommodations are provided for students where required.
  • Knowledge of or ability to learn assistive technology for students with disabilities.
  • Perform administrative support tasks as needed.

Minimum Qualifications

  • AA degree;
  • Experience in teaching, test administration, and/or higher education;
  • Ability to give written and oral instructions, and to communicate well and professionally with a diverse student body, faculty, and staff;
  • Ability to exercise sound judgment and to exercise discretion in handling confidential information;
  • Some daytime, evening, and weekend availability is required.

Application Process

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by Friday, September 1, 2017 at 4:00PM to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Three Professional References

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval, satisfaction of employment requirements, final approval of funding, and position authorization.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.


Assistant Librarian


Part Time / 16.5 hours weekly, 12 month
Application Deadline: Open until Filled
Priority Screening: December 29, 2017 at 4 pm EST

Position Summary

The Assistant Librarian is responsible to the Associate Librarian and assists in the implementation of the program of services.

Job Duties

  • Provides full range of reference assistance, including database searches, to students, faculty, staff, and community patrons of the library.
  • Provides bibliographic instruction, teaches classes in library skills, prepares bibliographic and other information guides, and participates in the development of library-related class materials
  • Participates in collection management by working closely with faculty in assigned areas of liaison responsibility. Recommends appropriate new acquisitions and works.
  • Prepares reports relating to departmental activities.
  • Promotes program of Library service and Learning Resources Center.
  • Performs special projects and/or other responsibilities as assigned.

Minimum Requirements

  • Master’s Degree in Library Science from and A.L.A. accredited program
  • Familiarity with current reference practices, automated systems, and academic libraries

Preferred Qualifications

  • One to two years of previous experience in an academic library.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by Friday, December 29, 2017 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Curriculum vitae/resume
  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Contact information for three references

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

 


 

Campus Peace Officer


Part Time, On Call, as needed
Application Deadline: Open until Filled;
Priority Screening: December 29, 2017 at 4 pm EST

Position Summary

The Campus Peace Officer shall be responsible to the Director of Public Safety and Security for the safety and well-being of the Ulster County Community College campus community. The department is developing a pool of qualified individuals to serve in this capacity in an on-call, at will, per diem basis.

Work Schedule

The Department of Public Safety operates 24hours/7days a week to safeguard the college’s students, faculty, staff and visitors. Hours offered are typically scheduled one month ahead of time to give employees adequate notice, but may additionally have the need to fill opening for special events or to fill sick call openings. Hours will fluctuate month to month and are not guaranteed as they will be determined to suit the department needs.

Major Responsibilities Include

  • Patrols the campus buildings and grounds watching for signs of disturbances, violations of law and building regulations or fire hazards.
  • Respond to incidents, including but not limited to extreme acts of violence in or upon any premises owned or operated by Ulster County Community College and take appropriate actions to ensure the safety and well-being of all persons on said college premises.
  • Prevent, where possible, disruptive actions and/or criminal activities. Establish an effective working relationship with local public law enforcement agencies.
  • Quells disturbances at campus using tact and good judgment, and using the appropriate level of force as is reasonable, necessary and justified in accordance with New York State Penal Law Article 35.
  • May possess and carry a firearm as part of their on duty employment if they are duly licensed by the State of New York and only if authorized to do so by the President.
  • Coordinate security activities to maintain control over College property.
  • Execute policies established by the President and the Board of Trustees with respect to maintenance of order on campus.
  • Be familiar with state and local public law enforcement agencies.
  • May administer emergency first aid when needed.
  • Other duties as assigned by the Director of Safety and Security.

Minimum Qualifications

  • Certification as a NYS Community College Peace Officer must be obtained within one (1) year from the date of appointment. Candidate can have no convictions for any misdemeanour or felony in any jurisdiction at any time and must possess a valid NYS Driver’s License and driving record that qualifies them to operate a college vehicle. Must be recommended by the Director of Public Safety and Plant Operations to be authorized by the President of the College to possess and carry firearms in accordance with Board of Trustees Resolution # 08-3-36 entitled Security Measures (Peace Officer Firearm Designation). Candidate must also be licensed to possess and carry a handgun in New York State. Candidate must be in sufficient physical condition to meet the demands of the assignment. The candidate must have experience handling critical incidents as demonstrated by past employment and training in such fields as law enforcement, military service, or other public safety profession.
AND
  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications

Associate’s Degree, New York State Emergency Medical Technician (EMT-B), CPR certification.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by Friday, December 29, 2017 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


 

 

Instructional Assistant - Nursing

Full Time / 35 hours weekly, 10 months
Application Deadline: Open until Filled;

Priority Screening: June 1, 2018 @ 4PM EST

 

Position Summary:
The Instructional Assistant/Clinical Instructor in Nursing reports to Nursing Department Chair, and is responsible for the Nursing Skills Laboratory, plus clinical lab instruction as assigned. 

Major Responsibilities Include:

  • Assists with teaching and demonstration of psychomotor skills during college laboratory periods.
  • Assists students in the development of specific nursing skills during course-related and open lab periods.
  • Evaluates student competence skills according to criteria for safe performance developed by the Nursing Department.
  • Maintains records of student attendance and achievement during laboratory periods and practice sessions.
  • Assists with compiling and editing written materials and instructional methodology for clinical skills.
  • Assists with preparation of simulated situations for evaluation of student skills.
  • Assists with maintaining, organizing, and storing of laboratory supplies, laundry, and equipment.
  • Assists with the maintenance of inventory records.
  • Listens to student problems and concerns, and refers students to appropriate faculty, department chairperson, or other college services.
  • Assists with teaching college labs when necessary, and assists with proctoring and correcting examinations.
  • Attends department meetings and workshops as required.
  • Teaches hospital clinical as assigned.

 

Minimum Requirements:       
Master’s degree in Nursing; Ability to interact well with groups; Teaching experience in simulation and skills instruction; NYS registration; and Self-directed, flexible, and patient.

 

Preferred Qualifications:     
Experience with preparation of learning objectives, development of learning modules and performance evaluations.

 

Salary:

Initial salary placement will be commensurate with education, training, and experience. Anticipated starting salary range $42,000 to $48,000.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email to resumes@sunyulster.edu by Friday, June 1, 2018 at 4:00 pm EST to be given priority consideration. Only emailed applications will be considered.  Applications received after the deadline are not guaranteed to be reviewed.  SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Curriculum vitae / resume
  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Contact information for three references

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


 


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Educational Opportunity Program (EOP) Counselor

Part Time (17.5 hours per week), Grant Funded
12 months/year
Application Deadline: Open Until Filled
Priority Screening: April 2, 2018


Summary Program & Position Description:

This is a part-time, grant funded, professional-level staff appointment in the Educational Opportunity Program.  EOP is a state funded positon that focuses on educationally and economically disadvantaged students.

Reporting to the Director of the EOP, the successful candidate will be expected to provide academic, career, and personal counseling to SUNY Ulster students who meet EOP eligibility requirements. Additionally, this individual will implement an outreach program informing prospective EOP students about SUNY Ulster’s EOP program as well as other programs and services offered by the College. Occasionally may be assigned to evening or weekend hours for special events or at various locations.

Examples of Duties:

  • Apply student development philosophy and theory to provide comprehensive counseling services regarding degree and vocational education program planning, career decisions, goal clarification and personal life management to EOP students from diverse backgrounds.

  • Counsel EOP student’s academic, career and personal decision making.

  • Plans, organizes, develops, coordinates and implements programs, workshops, services, and co-curricular activities, directed at serving participants to support their success.

  • Assist students in the development and review of their (matriculated) Student Education Plans, including immediate and long-term goals.

  • Provide referral and follow up to appropriate Student Services programs and resources.

  • Counsel EOP students regarding choice of transfer institutions and requirements for programs at other colleges or universities; stay current with transfer requirements of other colleges and vocational training institutions.

  • Serve as liaison for campus outreach activities to target High Schools and Middle Schools.

  • Engage in activities that enhance the program’s rapport with the local target High School, Middle Schools and the community.

  • Maintain regular and consistent contact with faculty members regarding student issues and concerns.

  • Prepare and maintain accurate counseling records using current technology, relay pertinent information to college personnel as needed, and respect the confidentiality of such records as required by law.

  • Provides narrative and statistics for the EOP Program.

  • Participate in EOP group orientation/advising activities.

  • Participate in the program review processes.

  • Communicate and work cooperatively with supervisor and campus colleagues on matters regarding course offerings, programs, and activities that would enhance the development of the program and college.

  • Continue professional development and remain current in the counseling and outreach field through course work, conferences, workshops, and other appropriate means.

  • Other duties as assigned.

Minimum Qualifications:

  • Master’s degree in counseling, rehabilitation counseling, clinical psychology, counseling psychology, guidance counseling, educational counseling, social work, or career development or closely related degree.

AND  

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications:

  • Exemplary counseling and guidance principles, techniques, and procedures, particularly for community college students in a student services program.

  • Experience in post-secondary career and transfer counseling.

  • Experience using electronic student education plans, course placements, student information systems and internet for academic and career planning in a post-secondary education setting.

  • Demonstrated teaching experience in a post-secondary setting.

  • Experience working with community college student support services programs such as Financial Aid, DSPS, EOPS, Assessment, Veterans, Foster Youth.

  • Completed coursework or other training predominately related to understanding and serving the needs of the target service population of EOP.

  • Demonstrated experience fostering and maintaining collaborative relationships with K-12 schools, community organizations, and post-secondary institutions.

  • Effective interpersonal, verbal and written communication skills.

  • Bilingual (English/Spanish).


Personal and Professional Qualities:

Knowledge of: Intrusive counseling and guidance principles, techniques, and procedures; academic requirements for community colleges and transfer requirements to four-year institutions; community college student services and academic policies and procedures; community college tests and assessment procedures and techniques; and job market and career trends and requirements; use of computers and online strategies for counseling; principles and theories of learning; community college mission.

Ability to: Work with and assist students having a great range of skills, motivation, and academic or vocational goals; provide academic, vocational, and personal counseling; work with minimum supervision; review and evaluate counseling needs and formulate recommendations as appropriate; maintain confidentiality; communicate effectively both verbally and in writing; make effective presentations; deal effectively with a wide variety of personalities and situations using sound judgment; demonstrate professional interpersonal skills by working cooperatively and effectively with others; understand and carry out verbal and written directions; review and evaluate counseling needs and formulate recommendations as appropriate; effectively use a computer and current software; maintain records; prepare reports; work variable locations and hours, including evenings and weekends, as needed.

Salary

An initial starting salary of $20 to $22 per hour dependent upon qualification. This position is contingent upon grant funding.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by April 2, 2018 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed.  SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu, the following materials to be considered for the position:

  • Cover Letter/ letter of interest, which includes your qualifications relative to the position as well as how you have or will provide services to diverse students in a community college

  • Curriculum vitae/resume

  • Contact information for three professional references (include name, phone number, email and nature of relationship)

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if selected for the position.  


Assistant Coordinator of Special Events and Technical Services

$35,000- $39,000/year, DOE, Benefited
Full Time, Exempt
Application Deadline: Open Until Filled;
Priority Screening Deadline: Date, Friday, April 6, 2018 @ 4pm EST

Summary:
SUNY Ulster is seeking an Assistant Coordinator of Special Events and Technical Services. This person will be responsible for aiding in the preparation and execution of event logistics, technical assistance, and acting as the onsite contact for events in all college venues. The Assistant Coordinator of Special Events and Technical Services reports to the Coordinator of Campus Life.

Major Responsibilities Include:

  • Provide services and technical assistance in connection with all campus events.

  • Act as the onsite contact for the College during community events held on campus.

  • Ensures an efficient and friendly environment for the campus community and visitors using all campus facilities.

  • Independently manage the delivery, setup, onsite management, and breakdown of all technical equipment.

  • Assist Coordinator of Campus Life in creating and compiling pre and post event reports, evaluations, and client summaries.

  • Monitor event timelines to be sure deadlines are met

  • Assist in creating, editing, and distributing promotional materials for Campus LifeEvents.

  • Manage inventory, monitor, and evaluate the condition of all technical equipment to ensure productivity.

  • Review Facilities applications for internal groups requesting use of the Quimby Theatre, the College Lounge, Student Life Dining Hall, Senate Gym, and the Clinton Hall Lobby.

  • Draft and submit set up diagrams for college events.

  • Utilize technology to create a consistent historical data group for events that have occurred.

  • Maintain and update digital monitors and digital signage near Stone Ridge Campus main entrance.

  • Work with a variety of departments for event coordination including but not limited to: Plant Operations, Public Safety, OIT, Student Government Organization/Student Activities and various outside contractors.

  • Interface with the events committee that meets weekly to plan and review Submitted Requests and Facilities Applications

  • Manage RFP solicitation process for logistic vendors and suppliers. Secure all required contracts, invoices, proof of insurance and other documentation as needed.

  • Assist in providing A/V needs for events at Kingston Campus as assigned.

  • Travel to, deliver, set up A/V, and be present as the technician for off campus events as assigned.

  • Act as the liaison for Plant Operations staff with regards to various aspects of the set up/ breakdown process for events on the campus.

  • Participate in venue walkthroughs and tours for college events for future and returning clients.

  • Perform all other duties relating to aspects of events which may be required through the Coordinator of Campus Life.

Minimum Qualifications:

  • Associate’s degree required; Bachelor’s degree preferred.

  • Prior Audio/Video/Presentation Technical experience required.

  • Prior video editing experience required.

  • Demonstrated project leadership, facilitation, and customer service skills.

  • Experience in event planning, production and coordination in a college setting.

  • Excellent creative problem-solving skills.

  • Ability to work and act independently.

  • Proven ability to manage multiple projects and priorities simultaneously.

  • Ability to think strategically.

  • Skill in communicating the mission, critical success factors, objective, responsibilities, and competencies necessary to successful job performance.

  • Ability to take initiative in fulfilling responsibilities and anticipating the needs of supervisors.

  • Skill in representing the college in a positive light.

  • The ability to organize tasks, documents, and materials with efficiency and accuracy.

  • Must demonstrate cultural competence in the ability to work successfully within a broad range of constituencies.


Preferred Qualifications:

Experience with Microsoft platforms, Adobe Suite (Photoshop, Premiere Pro), Audio and Video production


Work Schedule

This is a full-time, exempt level. Hours of work are considered flexible due to the nature of events, which typically take place during normal business hours, however evenings, weekends, and holidays are also possible.


Application Process:

Application materials should be received via email by DATE, Friday, April 6, 2018 at 4pm EST. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest

  • Resume

  • Contact information for three references


Email materials to resumes@sunyulster.edu . Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.


We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.


Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.


Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.


NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if selected for the position.  

 

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