SUNY Ulster employs approximately 210 full time employees and issues approximately 700 W-2s annually. Employees are currently paid on a bi-weekly basis and are considered either exempt or non-exempt under the Fair Labor Standards Act. Different schedules are utilized depending on the department. Employees report to work at several locations. There are variances in overtime and accrual leave policies, employee deductions, as permitted by law, based on multiple collective bargaining agreements. Currently, the College processes payroll internally utilizing Ellucian Colleague.
The College’s schedule of events for this Request for Proposals is shown below:
December 7, 2017: Release of Request for Proposals
December 18, 2017: Proposals due
December 31, 2017: Award Determination
All inquiries of both a general and a technical nature should be directed to:
Proposals from firms must include:
TERMS AND CONDITIONS
Proposal terms and conditions are:
1. All statements contained in this Request for Proposals are made for the purpose of obtaining proposals based on comparable requirements. The final contract will be drawn by SUNY Ulster and may or may not include all the representations included in the Request for Proposals.
2. The successful firm shall take out and maintain such public liability and property damage, vehicle, special hazard and workers’ compensation insurance to protect the College from claims for all damage, loss or injury to persons and property which may arise, or be incurred, in or during the conduct of progress of all work without regard to whether the successful firm, his/her agent or employees have been negligent. Minimum required limits are listed herein. Successful firm shall provide SUNY Ulster with evidence of this insurance before it is permitted to work.
SUBMISSION OF PROPOSALS
All replies to this RFP should be returned to:
Att: Stephen Gallart
491 Cottekill Road
Stone Ridge, NY 12484
Proposals may be mailed or hand delivered, but must be received no later than 4:00 pm on December 18, 2017. Each Firm is responsible for the timely delivery of its Proposal. Reliance upon mail or other carriers is at the Firm’s own risk. Proposals received after the due date and time will not be considered.
Responses to this RFP must be submitted in triplicate.
Failure to respond to all points may be grounds for rejection. SUNY Ulster reserves the right to request additional information as needed.
SCOPE OF SERVICES
SUNY Ulster seeks a payroll vendor to provide expert outsourcing of payroll processing and related payroll services and successfully provide these services to the meet the payroll, human resource and general ledger needs of the College. Scope of services include providing a time and labor recording system, processing bi-weekly payroll for entire employee base, providing ability to include and track employee leave, providing online access for employee self-service, reporting and filing of quarterly and annual taxes and tax deposits, and HRIS service capabilities (not to be included in this stage of RFP but capabilities identified). To that end, submitting vendors should respond fully to the following:
EVALUATION OF THE PROPOSALS
Each proposal submitted will be reviewed and evaluated by a committee composed of appropriate SUNY Ulster officials. Proposals will be judged according to the following criteria:
SUNY Ulster (the College) is seeking qualifications for an architectural/engineering (Mechanical, Electrical and plumbing) consultant for a three year term to provide design and construction services to the campus. The term agreement will allow the College to negotiate the scope of services and fees for various projects.
Proposals are due by January 29, 2018 at 4 pm, Offeror must:
SCOPE OF SERVICES
We are small and tight knit – a place where faculty and staff will know your name. But we're also part of a large and dynamic state-wide higher educational system as one of 64 unique learning environments in the State University of New York. And we are proud to be a part of the Power of SUNY and contributing economically to our region's prosperity.
We are rural, located in the Hudson Valley with views of the nearby Shawangunk Mountains (or the "Gunks" as they are called locally), yet we're close to cities like Kingston, NY's first capital, the artists' communities of Woodstock and New Paltz, and an easy ride into New York City for a day or night.
We are close to home for many of our students but we'll also take you anywhere in the world you want to go with International Studies and our Study Abroad program.
We're practical and understand the realities of budgeting for college, time pressures and about having other family responsibilities. Yet we know how to have fun, celebrate success, and make coming to class something to look forward to.
You might be surprised to find award-winning writers, renowned performers and innovative visual artists regularly conducting programs with our students; a dedicated and top-notch faculty focused on students instead of research; or an outstanding theater, music and intercollegiate (NJCAA) competition athletics program right in your backyard. But that's exactly what you'll find here on a regular basis.
We know college can be financially difficult, but we're here to show you how SUNY Ulster is within your reach with financial aid, scholarships and other assistance.
At SUNY Ulster, we live by our motto – Start here. Go far. Our students transfer to some of the best four-year public and private colleges throughout the state and nation, and are well trained and qualified upon graduation to begin their careers.
Come visit and learn more. We still have some more surprises up our sleeves.
Scope of Services
The services indicated below shall include, but not be limited to the following: The consultant must be able to assess various projects throughout the campus such as specialized renovations and relocation and assign the proper professionals to determine the needs of the College. Then the consultant will use the information gathered to prepare documents pertaining to a particular project. In addition to complete drawings and specifications, the consultant shall provide an estimate for applicable construction services.
To be determined.
Basic Design FeeFee shall be negotiated with the most qualified consultant.
The following items will be incorporated into, and made part of, the formal agreement: (1) SUNY’s RFQ; (2) the Successful Offeror's proposal; (3) Exhibit A, Standard Contract Clauses; (4) Exhibit A-1, Affirmative Action Clauses; and, (5) Exhibit B, Procurement Lobbying Form. In the event of any inconsistency in or conflict among the document elements of the agreement described above, such inconsistency or conflict shall be resolved by giving precedence to the document elements in the following order: (1) Exhibits A and A-1; (2) Exhibit B, (3) the Agreement; (4) this RFQ; and (5) the Successful Offeror's proposal.