Note: Civil Service requires a separate application. (Download and print.)
Full-time, Grade 12, Provisional
35 hrs/ week, 12 months/ year
Entry level rate: $ 27.31
Distinguishing Features of the Class:
This position involves responsibility for office management and liaison work involving the frequent exercise of independent judgment in planning and coordinating the non-technical activities of a department or major unit, or in applying policy. In order to free the time of the department head or administrator, the incumbent will facilitate administrative determinations which have been reviewed and approved. This position is distinguished from Administrative Aide by virtue of the higher level of responsibility and complexity of the work performed. Work is performed under general supervision with wide leeway allowed for independent decision. Supervision is exercised over subordinate employees assigned to the department or unit. Does related work as required.
Typical Work Activities:
The typical work activities listed below, while providing representative examples of the variety of work assignments in the title, do not describe any individual position. Incumbents in this title may perform some or all of the following, as well as other related activities not described.
Full Performance Knowledges, Skills, Abilities and Personal Characteristics:
A commitment to SUNY Ulster’s Diversity, Equity and Inclusion Mission and Objectives of providing quality programs and services for a culturally, socio-economically, ethnically, and academically diverse community; qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students and individuals with diverse abilities and interests.
Monday – Friday 8:30 am - 4:30 pm
SUNY Ulster offers a competitive benefits package including medical, dental, and vision, NYS Retirement Plan, SUNY Perks, tuition waivers, including dependent waivers, and tuition assistance.
In addition, CSEA covered members receive, on an annual basis: 10 vacation days, 12 sick days, 5 personal days, and 15 holidays including 4 floating holidays. CSEA covered members who are required to work on a Holiday will be compensated at the overtime rate for all hours worked and in addition, shall be given commensurate time off.
The position is open until filled. However, to ensure consideration, application materials should be received by 4:00 pm on February 29, 2024 to be given priority consideration. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.
Applicants must submit the following materials to be considered for the position:
To apply for this position, please visit our application page at Application for Administrative Assistant in Student Accounts
Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered.
We invite you to be part of a dedicated community of learners in an academic department that puts students first. Please go to www.sunyulster.edu for additional campus community information.
SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met.
Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.
Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview. Internal applicants are not guaranteed an interview.
Conditions of Employment
*This position is considered “Competitive” under the regulations of Civil Service. The successful candidate hired will need to take the civil service exam as soon as it is offered by the county and will be required to be reachable on the Certification of Eligible List.
This position is in the Civil Service Employee Association, Inc., Local 100, AFSCME, AFL-CIO bargaining unit.
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. All positions are contingent upon adequate funding.