Professional & Administrative Jobs

PROFESSIONAL (Non-OPAP)

 

Administrative Assistant, President’s Office

Full Time

35 hrs/week, 12 months/year
Application Deadline: Open Until Filled
Priority Screening October 28, 2016 @ 4pm

Job Summary:

Under the general direction of the Executive Assistant to the President and in close coordination with the President, perform varied administrative support duties to the Office of the President; initiate and exercise good judgment and a high level of professionalism in all matters; accurately explain College policies, procedures, standards and requirements; establish and maintain good public relations with staff, students, and the community at large.

Examples of Duties

Essential Functions

  • Coordinate and expedite completion of a variety of complex activities that relate to the business of the Office of the President; Perform complex office assistance and administrative detail work for assigned area.
  • Process administrative details not requiring the immediate attention of the supervisor which may include, but is not limited to organizing and maintaining calendars, and opening and routing mail.
  • Maintain a thorough working knowledge of the assigned department.
  • Analyze situations carefully and correctly and adopt an effective course of action; use diplomacy, tact, friendliness and poise.
  • Compose, prepare and distribute a variety of both paper and electronic documents including email, contracts, letters, on-line forms, statistical reports, final reports and purchase requisitions.
  • Prepare bulk mailings for flyers, brochures and other materials for projects in assigned area.
  • Build and maintain budget and special accounts spreadsheet and database programs as necessary.
  • Set up and maintain files on projects of assigned area; coordinate and monitor special projects, assignments and activities
  • Greet and assist visitors and telephone callers; respond to questions; provide information as required; refer to appropriate sources as needed; resolve issues independently where appropriate and within scope of authority.
  • Coordinate preparation of meetings as needed in assigned area including refreshments, supplies, materials, room configuration, etc.; take/transcribe meeting/committee notes as required.
  • Arrange meetings, appointments, schedules, conferences, travel arrangements and itineraries related to functions of the office; prepares and maintains a master calendar for the office.

 

 

Other Functions:

 

  • Plan, train and supervise student aides and/or interns, as necessary
  • Serve on college committees as assigned
  • Perform other related duties as assigned.

EMPLOYMENT STANDARDS

Education and Experience

Any combination of education, experience and training which would indicate possession of the required knowledge, skills and abilities listed herein. For example, completion of approximately two years of college-level course work, and two years of increasingly responsible office experience providing advanced knowledge and skills in current office procedures and techniques for a high-level administrator.

Knowledge of:

General functions of a complex organization (e.g. an educational institution); current office methods and practices including filing systems, business telephone skills, letter and report writing; a variety of computer software programs, including word processing and spreadsheet applications; mathematical computations; office management techniques and procedures and public and human relations skills.

Ability to:

Understand and independently carry out oral and written instructions; accurately and efficiently use a variety of word processing, spreadsheet and database programs to create and produce letters, reports, spreadsheets and other documents as needed to fulfill the requirements of the job; learn and successfully use new software programs as required to fulfill the requirements of the job; apply office policies, procedures, rules and regulations; use good judgment in recognizing the scope of authority as delegated; analyze situations and make decisions on procedural matters without immediate supervision; maintain a high degree of confidentiality of the office; resourcefulness in the solution of administrative problems; communicate effectively in both oral and written form; use appropriate and correct English spelling, grammar, and punctuation; perform arithmetical calculations with speed and accuracy; operate a variety of office equipment efficiently; establish and maintain effective work relationships with those contacted in the performance of required duties; secure the cooperation of others and deal effectively with the public; dependability; tact and courtesy; demonstrate an understanding of, sensitivity to and appreciation for, the academic, ethnic, socio-economic, disability and gender diversity of students and staff attending or working on a community college campus.

Physical Effort/Work Environment: Light to moderate physical effort; occasional standing or walking; periodic handling of lightweight parcels up to 15 pounds. Indoor work environment.

Salary:

The anticipated annual initial salary is $33,000 to $37,000 + benefits. Initial salary placement will be commensurate with education, training, and experience.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by Friday, October 28, 2016, at 4:00 pm EST to be given priority consideration.

Applicants must submit the following materials to be considered for the position:

 

  • Cover letter, not to exceed three pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position;
  • Three professional references, including a phone number, email, professional title, and relationship to you.

Email to: resumes@sunyulster.edu 

 

ONLY EMAIL SUBMISSIONS WILL BE ACCEPTED
Please submit only materials requested. All documents included in your application file become the property of the College.
All travel expenses related to the application process and any relocation expenses are the sole responsibility of the applicant.
Applicants with disabilities who require an accommodation should notify Human Resources at least ten working days before the accommodation is required.
Members of underrepresented groups are encouraged to apply.  AA/EOE.

CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit official transcripts, and proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the Management/Confidential employee group, non-union. 

 


 

Assistant Dean of Human Resources

(Chief Human Resources Officer)

Summary:

The State University of New York- Ulster is seeking a chief human resources officer to serve as the College’s Assistant Dean of Human Resources in Stone Ridge, NY.

The Assistant Dean of Human Resources is an exempt senior management level position, directly reporting to the Vice President for Administrative Services.

The Assistant Dean of Human Resources, is responsible for maintaining the leadership, development, and management of personnel policies and practices, including recruitment and employment, classification and compensation, benefits, performance management and training, HRIS, diversity and discrimination, and employee relations, as well as all aspects of programs related to professional development. The Assistant Dean of Human Resources serves as Affirmative Action/Equal Employment Opportunity and Title IX Officer for the College.

 

Sample of duties:

  • Participate as a member of the President’s Cabinet; advise and confer with the President on management issues, including development and revision of policies, procedures, organizational structure and design; participate in long-range planning and strategic planning including advice on the impact on employees; collaborate closely with the other members of the President’s Cabinet, particularly the Vice President for Administrative Services.
  • Provides leadership, planning, and management of the Human Resources Department and function; Supervises, directs and evaluates the work of the human resources office staff and directs workflow; Continuously monitors and evaluates the efficiency and effectiveness of departmental service delivery methods and procedures;
  • Promotes a work culture that promotes teamwork, mutual respect, employee satisfaction, and productive union relations; utilize communication methods to promote transparency, trust, and good faith; serves as the primary contact with labor organizations in analyzing problems, issues, and concerns, and in developing alternative solutions; works closely with the Vice President for Administrative Services on labor relations and negotiations;
  • Serves as Affirmative Action/Equal Employment Opportunity and Title IX Officer for the college, including responding to unlawful discrimination complaints; generating reports; applying methods for effective and diverse recruitment; interactive disability processes for FMLA and ADA compliance; and evaluating college’s diversity strategies and related policies and programs to assure compliance with federal, state, and College regulations; recommends appropriate resolution of complaints and monitors results.
  • Provide oversight, planning, and direction for staff development activities, development of in-house training, selection of training vendors, informational presentations and programs, particularly for management employees.
  • Responsible for oversight of the college’s health and welfare benefits programs, including medical, dental, vision, long-term disability, employee assistance program, and workers’ compensation including compliance with the Affordable Care Act; recommends to senior management changes to employee benefit programs or vendors; Interfaces with brokers, insurance companies, and plan administrators regarding employee programs.
  • Prepare reports and make presentations to the Board of Trustees, as assigned;
  • Participate in the College’s negotiations team, as assigned;
  • Other duties, as assigned.

Minimum Qualifications:

  • Bachelor’s degree or higher degree in human resources; industrial/labor relations; business or public administration with significant course work in human resources; or closely related field.

AND

  • Four years of increasingly responsible and varied experience in human resources within a complex organization or any equivalent combination of education, training, and experience that demonstrates competencies sufficient to successfully perform the essential functions of the position. The equivalent of education, experience, and professional certifications which indicate competency and expertise in the assigned areas of responsibilities is determined by SUNY Ulster.

AND

  • Proven commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications:

  • A Masters’ degree in Human Resources industrial/labor relations; business or public administration with significant course work in human resources; or closely related field or SPHR, PHR, SHRM-CP or SHRM-SCP certification;
  • strong leadership skills to inspire others to participate, and the ability to build consensus;
  • demonstrated ability to work collaboratively across a broad range of constituencies;
  • demonstrated track record of identifying and implementing administrative process changes and improvements at a community college or other institution of higher education within Human Resources;
  • superior oral, written, and technology skills;
  • the ability to present information in a manner which is clear and understandable to a broad audience.

Salary:

The anticipated annual initial salary is $68,000 to $78,000. Initial salary placement will be commensurate with education, training, and experience.

The College provides an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, an employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others. 

Administrators are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by Friday, November 4, 2016 at 4:00 pm EST to be given priority consideration.

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed three pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position;
  • Three professional references, including a phone number, email, professional title, and relationship to you.

Email to: resumes@sunyulster.edu We do not accept paper/mailed materials.
Please submit only materials requested. All documents included in your application file become the property of the College.

Applicants with disabilities who require an accommodation should notify Human Resources, at least, ten working days before the accommodation is required.

Members of underrepresented groups are encouraged to apply.  AA/EOE.

CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit official transcripts, and proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. 

The President and the selected candidate will agree mutually on the start date. Anticipated start date will be January 2017.

Candidate Inquires:

For confidential inquiries, contact:

Ann Marrott                                                                                       

Senior Vice President of Enrollment Management & Student Services      

marrotta@sunyulster.edu                                                 

845-687-5070

Or

Kevin Stoner

Vice President for Academic Affairs

stonerk@sunyulster.edu

845-687-5040                                 


 

 

Human Resources Generalist

Full Time

12 months/year

Application Deadline: Open Until Filled;

Priority Screening: September 27, 2016

 

Position Summary

Under general direction from the Chief Human Resources Officer (CHRO) perform a variety of responsible and specialized support, technical duties, paraprofessional and professional duties related to work in the office of Human Resources. The Human Resources Generalist performs a variety of technical duties related to assigned functions including employment, recruitment, benefits, and record maintenance of the college’s personnel; ensures accurate interpretation of Human Resources employment regulations and policy; and ensures compliance with State and federal regulations and guidelines concerning personnel administration. Performs other related duties as may be assigned.

Example of Duties

  • Ensure that SUNY Ulster hiring procedures are followed for faculty, staff and administrative employees; notify CHRO if recruitment procedures appear to violate the procedure’s intent and/or laws/rules; foster an inclusive principles within hiring committees, identify problem areas and recommend changes and facilitate improvements in the procedures to increase consistency, effectiveness and fairness.
  • Coordinates the formulation of recruitment and selection committees; Recommend subject matter experts to serve as screening panel members; Provide training to selection committee members;
  • Develop and review position announcements, advertisements, web postings, etc., to ensure accuracy and appropriateness of targeted recruitment sources; design and implement a recruitment strategy to target qualified applicants; attend job fairs, on and off campus, as necessary.
  • Review and screen employment applications and monitor employment certifications as necessary; may be required to screen applications for minimum qualifications
  • Work cooperatively with hiring committees to develop screening criteria, documents, interview questions, computerized testing, performance tests, and skill demonstrations; provide guidance and respond to questions regarding examination/interview procedures and rating criteria; meet with staff and technical experts to develop and evaluate written, oral, and performance examinations; determine and recommend appropriate pass points.
  • Coordinate the logistical matters related to hiring including distribution of applications, scheduling, testing administration, technology and facility usage;
  • Manage direct communication with applicants including notifications to unsuccessful applicants; maintain a database of applicants for future openings and continue to encourage their interest in employment with the College.
  • Perform reference checks and verifications of education and employment on finalists;
  • Prepare employment offers; maintains recruitment records.
  • Coordinate the on-boarding process for all new employees including distribution of new hire materials; provide assistance on completion of forms; confirm completion of I-9 verification and other pre-employment requirements; entry of employee information into appropriate HR and College databases and spreadsheets; distribution of necessary forms to other college departments; establish personnel file. Provide authorization to Public Safety and Information Technology to grant access to new employee; Conduct orientations to explain employment policies, procedures and benefit programs; receive and review all required documents; answer employee questions.
  • Provide employment documents and salary information to Fiscal services;
  • Maintain evaluation schedules for assigned employees, and assist in evaluation processes as assigned.  
  • Maintain lists, files, databases and other records related to employment; assist in the collection of information and the preparation of reports and statistics for various required staff data reports. Conduct research, analyze and prepare data on a wide variety of topics; prepare internal and external reports and surveys including statistical and informational reports.
  • Maintains database/spreadsheet of employee sick banks and usage. 
  • Provide verifications to third parties as requested by employees; provide employment and salary verifications on employees.
  • Resolves health and welfare plan enrollment and claims processing issues; provide health benefits and retirement orientation to new employees, current faculty and staff.
    Maintain and create accurate and confidential files for employee medical benefits, sick leave, FMLA and workers compensation; work closely with the Deputy CHRO on administration of open cases.
  • Communicate with third party administrators and benefits providers, to maintain accurate eligibility for the college (i.e. inform appropriate person and/or organization when there are new enrollments, additions, changes, or deletions of individuals covered under the College benefit plans).
  • Act as the workers compensation contact in charge of filing reports and working with employees and workers compensation vendor to coordinate workers compensation benefits and the employees return to work when authorized by a physician.
  • Announces, plans, coordinates and implements employee health plan, Flexible Spending Accounts (FSA) open enrollment events.
  • Interprets, applies and explains human resources programs, college policies, State and federal employment laws and regulations, and collective bargaining agreements; refers employees to supervisor as necessary.
  • At the direction of supervisor, develops communications, announcements, fliers to notify employees of insurance enrollment periods; distributes enrollment materials and insurance information; prepares correspondence to employees regarding insurance eligibility and coverage; advises college staff of changes and updates to benefits coverage and materials for distribution to newly hired employees.
  • Maintains billing records for a variety of voluntary payroll deduction insurance plans and TSA accounts; implements employee payroll deductions for voluntary plans as requested including District paid benefits; reviews and balances bills for District paid benefits and voluntary plans; posts related data into appropriate database or software program.
  • Verifies the calculation of monthly bills and process payments for health insurance, life insurance and disability. Prepares monthly claims analysis; reviews and balances billings and files with insurance providers.
  • Keeps abreast of and ensures compliance with a variety of College policies and State and Federal guidelines, laws and regulations concerning job duties.
  • Monitors, researches, documents claims; provides employer’s information to Unemployment Office.
  • Performs other related responsibilities as may be assigned.

Minimum Qualifications:

Any combination of education, experience, training or professional certification which would indicate competency and expertise in the assigned areas of responsibilities, as determined by SUNY Ulster. For example, a Bachelor’s degree with major coursework in human resources, business or public administration, social sciences, industrial relations, or a closely related field.
 

AND

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.


Knowledge of:

  • Methods, practices, terminology and procedures used in human resources.
  • Affirmative Action/ Equal Employment Opportunity principles, best practices, and legally compliant strategies in recruitment, selection, and fostering an inclusive and diverse workplace.
  • Federal, state, and local laws, rules, regulations, and ordinances pertaining to employment practices
  • Database entry and management; current office methods and technologies
  • Principles and best practices of Public Sector Human Resources management/administration and related functional areas including hiring, labor relations, and benefits, particularly in a union environment.

 

Ability to:

  • Work independently and in a timely fashion adhering to stringent timelines and balance competing priorities; Analyze situations accurately and adopt an effective course of action.
  • Establish and maintain cooperative and effective working relationships with others. Utilizing interpersonal skills of tact, patience and courtesy.
  • Use correct English usage, grammar, spelling, punctuation and vocabulary.
  • Communicate effectively both orally and in writing.
  • Provide information and assistance to the public, employees, supervisors and administrators.
  • Read, interpret, apply and explain rules, regulations, policies and procedures.
  • Use of databases, spreadsheets, word processing, web-based programs and modern office technology and equipment.

Work Environment

Busy office environment with constant interruptions.

35 hours per week, 12 months per year

 

Monday- Friday, Day shift

Management reserves the right to modify work schedules with appropriate notification

 

Compensation:

Initial salary placement will be commensurate with education, training, and experience. Anticipated starting range $40,000- $43,000 annually.

 

The College provides and an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others. 

 

Employees are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election.

 

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by September 27, 2016 at 4:00 pm EST to be given priority consideration.

 

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed two pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position;
  • Contact information for three references, including a phone number, email, professional

title, and relationship to you

 

Email to: resumes@sunyulster.edu or mail to:

Human Resources
Ulster County Community College
Stone Ridge, NY 12484


Please submit only materials requested. All documents included in your application file become the property of the College.

All travel expenses related in the application process and any relocation expenses, are the sole responsibility of the applicant.

Applicants with disabilities who require an accommodation should notify Human Resources at least ten working days before the accommodation is required.

Members of underrepresented groups are encouraged to apply.  AA/EOE.

 

 

CONDITIONS OF EMPLOYMENT

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the Management/Supervisors/Confidential employee group, non-union 

 

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PROFESSIONAL ADMINISTRATIVE (OPAP) 


Director of Plant Operations

Full Time, Exempt

12 months/year

Application Deadline: Open Until Filled; 

Priority Screening: September 23, 2016

Position Summary

The Director of Plant Operations is responsible for the protection, preservation and maintenance of campus facilities; management and planning of departmental activities; preparation of department budget; and supervision of departmental personnel and programs. The Director reports to the Vice President for Administrative Services.

 

Major Responsibilities Include:

  • Provides leadership, direction and management in the day-to-day operations to Plant Operations Department to exceed our student staff & faculty expectations, including budget expenses; train, evaluate and assign the work of Plant Operations employees; determine planned and deferred maintenance; solve emergency situations, and ensure compliance with regulations and safety protocols.
  • Continuously monitor and evaluate the efficiency and effectiveness of departmental service delivery methods and procedures; Improve the operational systems, processes and policies in support of college’s mission specifically, support better management reporting, information flow and management, business process and organizational planning; Monitor operations and address deficiencies
  • Promotes a work culture that fosters teamwork, performance feedback, recognition, mutual respect, and employee satisfaction, values diversity and demonstrates the delivery of exemplary customer service, innovation, and quality services to employees and the community
  • Annually review and update the Facilities Master Plan and the County Capital Improvement Plan.
  • Allocate resources effectively and fully utilize assets
  • Be responsible for production output & product quality 
  • Strong team building, decision-making and people management skills
  • Establish hours for maintenance and housekeeping staff and approve all leave requests and overtime needs in accordance with College policies.
  • Prepare 3-year budget identifying staffing and other needs.
  • Coordinate maintenance and housekeeping activities.
  • Maintain control over College property.
  • Develop intermediate and long-term programs and staffing needs, including contingency plans for financial curtailments, to preserve and improve the campus facilities.
  • Work with Campus Safety and Environment Committee to preserve and ensure a place of personal safety for the College community.
  • Evaluate staff and make recommendations for promotion.
  • Implement appropriate collective bargaining agreements.
  • Maintains currency in trends and practices in the field.
  • Serves on and/or chairs college committees and participates in professional organizations as appropriate to assignment.
  • Performs related duties as required or assigned.

Minimum Qualifications:

  • An Associate’s degree and knowledge of basic building and grounds maintenance, supervisory ability, and a demonstrated history of professional and personal integrity with 3-5 years of prior management experience. A valid New York state driver’s license and be insurable under the College’s current policy.

AND

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications:

  • A Bachelor’s degree 
  • Five to seven years of increasingly responsible management/supervisory experience in the area of maintenance, operations, and facilities, supervising at least 5 people. 
  • Knowledge of environmentally responsible construction practices and materials; and renewable energy technologies.

Knowledge of:

  • Principles and best practices of management including hiring, performance management, evaluation, progressive discipline, and employee motivation 
  • Knowledge and proficiency in the operation and use of personal computers utilizing various software applications (ie: word processing, spreadsheet, and database management software) including the internet.
  • Industry standard equipment, technical expertise  and broad knowledge of state guidelines, building codes, and applicable federal and state laws, including the Americans with Disabilities Act, as related to maintenance and construction
  • Technical expertise and broad knowledge of OSHA guidelines, which includes but not limited to electrical, hazardous materials, and fire extinguishers. 
  • Budget preparation and control
  • Modern practices, procedures and equipment use in building, grounds and equipment maintenance and repair. 

Ability to:

  • Plan, organize, delegate, supervise and review the work to and for subordinate staff.
  • Work independently and in a timely fashion adhering to stringent timelines and balance competing priorities.
  • Establish and maintain positive, working relationships with those contacted in the course of performing duties; Work collaboratively across a broad range of constituencies;
  • Use judgement, compassion, ethics, morals and character to inform decisions; demonstrate integrity to subordinates and establish the behavioral expectation for each worker.  
  • Communicate effectively, both orally and in writing
  • Provide technical expertise regarding maintenance and operations activities and functions and supervise skilled trades’ personnel in the performance of their duties. 
  • Formulate and develop cost-saving plans for assigned area of responsibility. 
  • Analyze situations accurate, problem solve and adopt an effective course of action. 
  • Meet schedules and time lines. 

Work Environment

  • Incumbent must be available for, and respond to, call-ins during off hours and weekends as needed.
  • The incumbent will be required to satisfactorily complete and obtain appropriate certifications and or licenses i.e. (OSHA certificates, Hazmat, IPM, Qualified Applicator, Back-Flow Preventer, etc.) in areas as required within two years after start of employment.

Compensation:

Initial salary placement will be commensurate with education, training, and experience.

The College provides and an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others.  

Employees are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by September 23, 2016 at 4:00 pm EST to be given priority consideration. 

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed two pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position; 

 

Note: If selected for an interview, you will be asked to provide contact information for three professional references

 

Email to: resumes@sunyulster.edu or mail to:

Human Resources
Ulster County Community College
Stone Ridge, NY 12484


Please submit only materials requested. All documents included in your application file become the property of the College.

All travel expenses related in the application process and any relocation expenses, are the sole responsibility of the applicant. 

Applicants with disabilities who require an accommodation should notify Human Resources at least ten working days before the accommodation is required.

Members of underrepresented groups are encouraged to apply.  AA/EOE.

 

CONDITIONS OF EMPLOYMENT

Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the local union, the Organization of Professional and Administrative Personnel (OPAP). 

The Vice President for Administrative Services and the selected candidate will agree mutually on the start date. Anticipated start date will be late October 2016.

 

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Stream Management Training Program Coordinator

Position Summary

Through a contract with the New York City Department of Environmental Protection Stream Management Program (“SMP”), SUNY Ulster County Community College (UCCC) will be supporting a newly formed Stream Management Training Program (“SMTP”). The SMTP will provide a platform for educational workshops and events on subjects related to stream and watershed management, targeted at a range of audiences in and around the New York City Water Supply watershed. The SMTP will be structured as a consortium comprising UCCC, NYCDEP and staff from Ulster, Greene, Delaware, Sullivan and Schoharie County Soil and Water Conservation Districts, and Cornell Cooperative Extension of Ulster County working in partnership with the Stream Management Program. The work of the consortium will be coordinated by the SMTP Coordinator, a newly-formed, grant-funded full-time position at SUNY Ulster.

Currently, each reservoir basin has an independent Stream Management Program team who create and deliver trainings on a variety of stream and floodplain management issues to different stakeholder audiences within their respective basins. Audiences include municipal officials (town boards, planning and zoning boards, code enforcement officers, and highway superintendents), private sector heavy equipment operators, streamside residents, realtors, anglers, and regional stream permitting staff. These efforts at the individual reservoir basins are responsive to local needs and audiences, and will not be supplanted by the SMTP. The SMTP Coordinator will assist the SMP and its contract partners at the county Soil and Water Conservation Districts and Cornell Cooperative Extension offices (as needed). The expectation is not that the Coordinator will develop technical content independently, but rather coordinate with technical staff from SMP, its contract partners and outside experts to deliver training on select topics across the watershed, drawing upon each program’s unique expertise to achieve synergies where possible, avoid redundancies and help to ensure comprehensive coverage and regularity in the schedule of offerings of the key trainings.

 

More information on the various activities of the Stream Management Program and its partners can be found at www.catskillstreams.org

 

Examples of Duties

  • Coordination and facilitation of quarterly mtgs of the SMP Education & Outreach staff. The SMTP Coordinator will generate and distribute meeting minutes, collect and collate quarterly reports from the basin programs, and track the progress of individual and joint initiatives. SMTP Coordinator will participate on the Education and Outreach subcommittees of the individual basin programs;
  • Assistance with coordination of the biennial Catskill Environmental Research and Monitoring Conference;
  • Assistance with coordination of a biennial conference on Flood Hazard Mitigation;
  • Assistance in the planning and facilitation of biennially recurring trainings for municipal officials, on topic related to stream, floodplain and watershed management;
  • Assistance to SMP contract partners in development of the collaborative E&O components of their annual Action Plans;
  • Assistance in the planning and facilitation of technical trainings targeted at special stakeholder groups, including heavy equipment operators, realtors, anglers, and environmental management agency staff;
  • Support for procurement of technical trainings for SMP program staff, including contract partner staff. This may include, but is not necessarily limited to, trainings on hydrology and hydraulics, fluvial geomorphology and sediment transport, floodplain management, Geographic Information Systems, and surveying.
  • Assistance to both the SMP and basin programs in the coordinated development of educational print, video and digital materials which may include, but are not limited to, FAQs, signage for projects, e-blasts, and support materials for trainings. Responsibilities may include coordinating between content producers, editors, graphic designers, and printers or web developers and managers.
  • Annual Development of 2-yr Action Plan for E&O activities.
  • Contribute to the content of catskillstreams.org, including cross-linking to material in the individual basin websites, and maintenance of an E&O calendar of events.
  • Serve as liason to the SUNY UCCC Continuing Education program for the promotion of selected educational offerings, as appropriate.

 

Minimum Qualifications

BSc or BA in environmental education, natural resources management, freshwater ecology, fluvial geomorphology, landscape architecture, or hydraulic engineering required (MS or MA preferred) plus a minimum of two years’ work experience in a related field (Master’s degree may substitute for work experience requirement).  Candidate should have excellent writing, speaking and organizational skills.  Fluency in Excel type spreadsheets required. Experience with social media outreach preferred.

 

Compensation

Initial salary placement commensurate with education, training, and experience.  Anticipated starting range is $45,000 - $49,000 annually.

 

The College provides and an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others. 

 

Employees are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election. 

 

Application Process:

The position is open until filled.  However, to ensure consideration, application materials should be received via mail or email by Monday, November 28th at 4:00 pm EST to be given priority consideration.

 

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed two pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position;
  • Contact information for three references, including a phone number, email, professional

title, and relationship to you

  • One writing sample

 

Email to: resumes@sunyulster.edu or mail to:

Human Resources
Ulster County Community College

PO Box 557
Stone Ridge, NY 12484


Please submit only materials requested. All documents included in your application file become the property of the College.

All travel expenses related in the application process and any relocation expenses, are the sole responsibility of the applicant.

Applicants with disabilities who require an accommodation should notify Human Resources at least ten working days before the accommodation is required.

Members of underrepresented groups are encouraged to apply.  AA/EOE. 

CONDITIONS OF EMPLOYMENT
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the Management/Supervisors/Confidential employee group, non-union 

 


 

 Coordinator of Study & Domestic Travel

Position Summary:

Under the supervision of the Vice President for Academic Affairs, the Coordinator of Study & Domestic Travel will coordinate and develop all short-term international and domestic study abroad at SUNY Ulster.   

1. NEW INITIATIVES

  • Study Abroad Programming
    • For Example: Nursing department in tandem with COIL
  • COIL Degree Programming
    • For Example:  Business
  • Create and implement the Academic Travel/COIL strategic plan and budget yearly

2. ACADEMIC TRAVEL - COORDINATION

  • Policy and Procedure
    • Continue to establish and fulfill policies and procedures
    • Continue to establish a Branding and Strategic marketing plan
    • Submit annual Strategic Plan and budget to the Vice President for Academic Affairs
  • Recruitment Outreach with Admissions
    • SUNY Ulster Open House
    • Campus Connect presentations
    • Study Abroad Fairs, SUNY New Paltz and SUNY Purchase
    • Community outreach
    • Work in tandem with Deb Kaufman, Coordinator of Marketing & Media and Bob Johnson, Director of Printing and Graphic Services to develop promotional material
  • Student Liaison
    • Students participating in SUNY Ulster Study Abroad
    • Students pursuing semester or year-long study abroad
  • Faculty Liaison
    • Nicholas Haines, Irish Literature
    • Monika Espinasa, Dr Ralph Ibe, Tropical Field Ecology, Brazil
    • Monika Espinasa, Dr Ralph Ibe, Tropical Field Ecology, Costa Rica
    • Assist in generating promotional flyers and materials
    • Coordinate aspects (airfare, ground transportation…) of travel for classes
    • Assist in creation of budget for Study Abroad classes
    • Liaise with travel agent for study abroad classes
    • Provide all information regarding study abroad classes to the registrar
  • Assessment
    • Establish a rubric for pre and post course assessment
    • Yearly self-assessments of Academic Travel
  • Reports/Presentations and Program Outreach
    • Monthly to the Vice President for Academic Affairs
    • Annually to the Vice President and Executive Board
    • Faculty day presentations
    • Coordinate COIL presentations with COIL Nodal Network Leader
  • Grant Writing
    • With The COIL Nodal Network Leader or independently
  • Update all social media
  • Maintain and update SUNY Ulster portal webpage
  • Focus on what can be brought to enrich student experiences through COIL/Academic Travel at SUNY Ulster

3.  COIL - COORDINATION

  • Student Liaison
    • Campus Connect presentations
    • Students pursuing semester or year-long study abroad
  • Faculty Liaison and Recruitment
    • COIL Training – to participate on COIL projects, and online training
    • Assist and Liaise through departmental letters of agreement  
  • Identify
    • COIL courses to faculty and students in Banner and course catalog for registration, information gathered from Faculty and department chairs and provided to the registrar
  • Assessment
    • Establish a rubric for pre and post course assessment
  • Reports/Presentations and Program Outreach
    • Monthly to the Vice President for Academic Affairs
    • Annually to the Vice President, Executive Board, UCC Foundation
    • Updating and informing admissions
    • The COIL Nodal Network Leader
    • Faculty day presentations
    • Annual COIL Conference Program Presentations
  • Recognition
    • Faculty and students who participate in Study Abroad and COIL collaborations
  • Gather materials for marketing / social media to feed the expansion of COIL at Ulster:

For example:

    • Presentation from students who participated in COIL with Japan - Prof. Baker’s class of Fall 2015
    • COIL Lunch Award to Professors - moving forward and recognition of their efforts and accomplishments, as well as relay student experience and growths
  • Strategize and follow-up on the Development of the COIL Business Program.  
  • Co-development > Execution of Marketing plan for COIL to better brand COIL and Academic Travel
  • Focus on what can be brought to enrich student experiences through COIL / Academic Travel at SUNY Ulster

Qualifications:
Prior work experience with traveling abroad highly desirable.  Skills in technology, public speaking, effective communication and organization.  Knowledge and ability to use current social media.  Fluency in a second language, preferably Spanish preferred.

Work Schedule:
15 hours per week, 12 months per year

Salary:
Initial salary is $17,000 annually.  All positions are contingent upon adequate funding.

Application Process:
The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by 4:00pm on 08/12/16 EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references, and

Email materials to resumes@sunyulster.edu or by mail to Human Resources, SUNY Ulster, PO  Box 557, Stone Ridge, NY 12484.  Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.
SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

*Current SUNY Ulster employee’s salaries will be reviewed for equity purposes, if selected for the position. 

 

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Web Developer

 

$20.00- $25/hr., DOE, Non-benefited

 

Part Time, Temporary Contract,

 

Up to 17.5 hours per week

 

Duration: December 1, 2016 to November 30, 2017

 

Application Deadline: November 7, 2016 @ 4pm

 

Summary:
SUNY Ulster seeks an experience professional for a part-time contract position of Webmaster who will be responsible for monitoring, updating and improving the SUNY Ulster websites. These sites include the main College website (www.sunyulster.edu), an art department website (arts.sunyulster.edu), our blog (blog.sunyulster.edu) and other websites as needed. Reporting to the Coordinator of Marketing and Media Services, job responsibilities include:

 

  • Review and recommend a direction for the organization and maintenance of content for the College’s web websites.
  • Reviewing and updating web content of the SUNY Ulster websites on a continuous basis by creating and coding web pages to ensure it is user-friendly, accurate, relevant, and for timeliness of information and images. 
  • Developing processes to make our web assets more ADA compliant.
  • Consulting proactively with various content owners and stakeholders, including faculty, staff, writers, graphic designers, managers and administrators, to design and implement web and portal pages or content including text, images and video.
  • Maintaining the integrity of our branding.
  • Working with our Omni Update content management system and Bootstrap, as well as HTML, CSS and other web development tools and applications.
  • Collaborating with community relations to create/revise landing pages, slide show images, banner ads & buttons as needed, as well as adding coding to track users from social media through Google analytics.
  • Developing and recommending policies, workflows, and content authoring guidelines for web content development, implementation, and maintenance.
  • Conducting regular web analytics to identify opportunities for improvement in how content is presented.
  • Regularly reviewing website for out-of-date and inaccurate information and dead links.
  • Add events, press releases, announcements & other timely communications to websites.
  • Troubleshooting and resolves technical problems with the website together with the College’s Office of Information Technology or vendors such as Omni Update.
  • Staying informed of latest web technologies and management practices with focus on security concerns and new best practices.

Requirements for the position include:

  • Minimum three years of experience in web page design, website management and development and maintenance of front-end and back-end software for websites.
  • Familiarity and comfort with content management systems. Technologies we use include Omni Update for our websites, Wordpress for our blog and Bootstrap for mobile responsiveness.
  • Comprehensive knowledge of HTML, CSS, Adobe Creative Suite, and Web Services
  • Knowledge of responsive web design and mobile website development
  • Project management skills
  • Strong oral and written communication skills
  • Experience working collaboratively among different departments
  • Demonstrated problem solving and time management skills
  • Bachelor’s degree preferred

 

Application Process:

Application materials should be received via email by 4:00pm on November 7, 2016 at 4pm EST. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position: 

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

 

Email materials to resumes@sunyulster.edu . Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

 

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information. 

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval, satisfaction of employment requirements, final approval of funding, and position authorization.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required. 

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

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