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MANAGEMENT CONFIDENTIAL

Human Resources Assistant

Full Time
35 hrs/week, 12 months/year 

Application Deadline: Open Until Filled
Priority Screening: February 13, 2018 @ 4:00 pm

General Statement

The Human Resource Assistant reports to the Assistant Dean of Human Resources and Payroll Manager and is responsible for the administrative support of day-to-day human resource and payroll operations for the department. 

Examples of Work Performed

  1. Performs customer service functions by answering basic employee requests and questions concerning interpretation of HR and payroll policies and procedures.
  2. Handles billing for payroll deductions.
  1. Performs a wide range of duties relative to the maintenance and processing of personnel records and reports.
  2. Assists with the preparation of the performance review process.
  3. Handles employment application intake.
  4. Assists with recruitment and interview process. Prepares job postings, schedules meetings and interviews as requested. Tracks status of candidates and responds with follow-up letters at the end of the recruiting process.
  5. Assists with new-employee onboarding.
  6. Performs HRIS and payroll data entry and personnel file maintenance.
  7. Processes weekly transfer of payroll data to payroll system software.
  1. Compiles and maintains payroll data including hours worked, garnishments, accrued time, benefit deductions, and adjunct payment spreadsheets and reviews the information for completeness and accuracy.
  2. Contacts various department supervisors for any missed times.
  3. Makes photocopies; mails, orders department supplies, scans and emails documents; and performs other clerical functions.
  4. Helps maintain company organization charts and the employee directory.
  5. Provides administrative assistance to Assistant Dean of Human Resources, including the preparation of materials for employee investigations, and reports for contract administration, grievance review and labor negotiations.
  6. Performs other related duties as required and assigned.

Minimum Qualifications

Minimum one year of HR or payroll experience and three years administrative support experience.  Strong computer skills, including Excel, database/spreadsheet knowledge; ability to work independently and with all levels of staff and faculty; detail oriented and strictly confidential with excellent interpersonal skills.

Preferred Qualifications

Associate’s degree in accounting or business related field.  SHRM or HRCI professional certification.

Work Environment

Busy office environment with constant interruptions.
35 hours per week, 12 months per year
Monday- Friday, Day shift
Management reserves the right to modify work schedules with appropriate notification

Compensation

Initial salary placement will be commensurate with education, training, and experience. Anticipated starting range $30,000- $35,000 annually.

The College provides an excellent benefits package, including a low cost/high coverage medical plan for employees and their dependents. Additionally, employer paid dental, vision coverage, long-term disability, and life insurance coverage. Supplemental insurance and benefits are offered on a voluntary basis for Flexible Spending Account, Dependent Care, and Accident, amongst others. 

Employees are offered a choice of retirement with the New York State Employees Retirement system or TIAA-CREF. Additional supplemental Retirement plans are offered on a voluntary basis, upon the employee’s election.

Application Process

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by February 13, 2018 at 4:00 pm EST to be given priority consideration.

Applicants must submit the following materials to be considered for the position:

  • Cover letter, not to exceed two pages, addressing the functions of the position;
  • Resume or CV, including educational background, professional experience, professional activities, and any other experience pertinent to the position; and
  • Contact information for three references, including a phone number, email, professional title, and relationship to you.

Email to resumes@sunyulster.edu or mail to:

Human Resources
Ulster County Community College
Stone Ridge, NY 12484

Please submit only materials requested. All documents included in your application file become the property of the College. All travel expenses related in the application process and any relocation expenses, are the sole responsibility of the applicant. Applicants with disabilities who require an accommodation should notify Human Resources at least ten working days before the accommodation is required. Members of underrepresented groups are encouraged to apply.  AA/EOE.

Conditions of Employment
Employment with SUNY Ulster is not complete or official until applicants meet all pre-employment requirements, and the Board of Trustees has approved. All new employees are required to submit proof of eligibility to work in the United States. Employees must submit fingerprints for the New York Department of Justice clearance. This position is a member of the Management/Confidential employee group.

 


PROFESSIONAL ADMINISTRATIVE (OPAP)

 

Testing Proctor


$15.00/hourly, Non-benefited
Part Time, Up to 17 hours per week
Duration: September 1, 2017, for 12 months

Application Deadline: Open Until Filled
Priority Screening: September 1, 2017 @ 4pm

Summary

SUNY Ulster seeks an employee who will be responsible for providing proctoring services in support of faculty, student services, and disability services in a testing center.

Responsibilities

  • Check-in students and ensure test security by verifying students' identification prior to administering test.
  • Maintain positive contact with all examinees throughout duration of the testing process.
  • Observe and report any violations of testing protocols.
  • Develop a thorough knowledge of testing policies and procedures.
  • Perform customer service functions, including welcoming students, providing testing instructions, and assisting students and faculty in person, by e-mail, and by phone.
  • Make sound, ethical judgments in regards to exam security.
  • Ensure testing accommodations are provided for students where required.
  • Knowledge of or ability to learn assistive technology for students with disabilities.
  • Perform administrative support tasks as needed.

Minimum Qualifications

  • AA degree;
  • Experience in teaching, test administration, and/or higher education;
  • Ability to give written and oral instructions, and to communicate well and professionally with a diverse student body, faculty, and staff;
  • Ability to exercise sound judgment and to exercise discretion in handling confidential information;
  • Some daytime, evening, and weekend availability is required.

Application Process

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by Friday, September 1, 2017 at 4:00PM to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Three Professional References

Only items listed above will be reviewed by the screening committee. Human Resources does not accept additional materials such as: letters of reference, test scores from other institutions, certificates of courses/programs completed, letters of commendation from schools, or transcripts with your application. Such items, if included, will not be forwarded to the selection committee. If you are a finalist, HR will request any reference information that is required.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval, satisfaction of employment requirements, final approval of funding, and position authorization.

Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

  


 

Assessment Testing Coordinator


Part Time, Up to 17.5 hours weekly
12 months/year

Application Deadline: Open Until Filled
Priority Screening: November 27, 2017

Summary

This position coordinates and manages the scheduling and proctoring of the Entering Student Assessment Exam at SUNY Ulster.

Essential Functions

  • Ensures all assessment tests are scheduled and staffed with qualified proctors.
  • Communicates all efforts to students who need to take the assessment test.
  • Maintain confidentiality and security of all testing materials, test logs, and other test documents.
  • Must be vigilant – able to pay close attention to cheating or prevention of cheating. Prepare documentation of cheating or dishonesty to assist in student discipline.
  • Ability to administer Testing Center Rules.
  • Ability to maintain a quiet atmosphere appropriate to testing.
  • Order exams and keep track of inventory on an ongoing basis.
  • Return testing materials to the appropriate instructors, agencies, or other colleges as required.
  • Work with college faculty to have information and/or materials to proctor exams in a timely manner.
  • Develop testing schedules to fit the needs of students on and off campus including evenings and Saturdays.
  • Work with students with need of special accommodations, including by not limited to reading tests, scribing tests, or providing a special testing climate.
  • Enter placement scores from both SUNY Ulster’s locations (and other colleges/high schools) into appropriate software.
  • Verify student’s information coding the records for state reports.
  • SUNY Ulster values professionalism in its employees. The following attributes and behaviors are identified as examples of what is expected of an employee.
  • Display empathy and positive regard for others in written, verbal and non-verbal communications.
  • Work effectively with colleagues and students by practicing punctuality, respect for deadlines, collaborative problem solving, and honest communication.
  • Building trusting relationships by acting with integrity, courtesy, and responsibility, even in the face of stress or demanding workplace conditions.
  • Maintain proficiency as needed and approved by attending trainings, reading job-related materials, and meeting with others in area of responsibility.
  • Dress appropriately for a workplace with frequent customer service interaction and community outreach.
  • Meet all required standards of confidentiality and safety. Maintain work areas in a clean and order manner.

Minimum Qualifications

  • High school diploma or equivalent;
  • Intermediate knowledge of word and spreadsheet programs;
  • Able to work independently;
  • Excellent organizational skills;
  • Effective verbal skills;
  • Knowledgeable or quickly gain knowledge of placement, assessment, and standardized testing tools;
  • Candidate cannot currently be a student enrolled at SUNY UIster

Desirable Qualifications

  • Associate’s degree
  • Previous experience working in a community college, preferably in student services

Physical Demands

While performing the duties of this position, the employee is frequently required to sit, communicate, reach and manipulate objects, tools, or controls. The position requires mobility. Minimum physical exertion. Duties involve moving materials weighing up to 10 pounds on a regular basis and up to 25 pounds on an occasional basis. Manual dexterity and coordination are required over 50% of the work period while operating equipment such as computer keyboard, mouse, calculator and similar machines.

Working Conditions

Usual office working conditions. The noise level in the work environment is quieter than a typical office due to minimal distractions for testing students. In frequent evening hours may be necessary for some testing.

This is a part time position working 17.5 hours a week and will be asked to work some evenings and weekends.

Application Process

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by November 27, 2017 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Curriculum vitae/resume
  • Contact information for three professional references (include name, phone number, email and nature of relationship)

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met. . This position is a member of the local union, the Organization of Professional and Administrative Personnel (OPAP).

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

 


 

Web Developer / Designer

Full Time, Benefited

35hrs/week, 12 months/year

Application Deadline: Open Until Filled;

Priority Screening: Priority Screening: January 22, 2018 @ 4pm

Position Summary:

SUNY Ulster seeks an experienced professional for the full-time on-site position of Web Designer/Developer who will be responsible for design, programming, monitoring, updating, and improving SUNY Ulster websites using Omni Update, Wordpress, html, CSS, and other web development tools and applications. Reporting to the Coordinator of Marketing and Media Services

Major Responsibilities Include:

  • Creative Design of web sections, pages, landing pages, forms, and typographically embellished images that are all on-brand, visually attractive, and cohesive.

  • Creating, organizing and maintaining content for the College’s public-facing web sites.

  • Reviewing and updating web content of the SUNY Ulster websites on a continuous basis by creating and coding web pages to ensure it is user-friendly, accurate, relevant, and for timeliness of information and images.

  • Developing and designing standards and styles for visual and interface design that ensures usability, accessibility, and coding efficiency consistent with current standards, regulations and trends.  

  • Executing a calendar of updates.

  • Maintaining the integrity of SUNY Ulster branding.

  • Collaborating with community relations to create/revise landing pages, slide show images, banner ads & buttons as needed, as well as adding coding to track users from social media through Google Analytics.

  • Coordinating with the College to post emergency content on the College website, portal and all available social media sites.

  • Conducting regular web analytics to identify opportunities for improvement in how content is presented.

  • Developing and maintaining best practice processes to ensure web asset ADA compliance, SEO, and usability.

  • Adding events, press releases, announcements & other timely communications to web & portal calendars.

  • Staying informed of latest web technologies and management practices with focus on security concerns and new best practices.

  • Training staff to update selected pages and monitoring their work.

Minimum Qualifications:

  • Ability to work on-site at the Stone Ridge, NY campus.

  • Minimum three years of experience in web page design, website management and development of front-end and back-end software for websites.

  • Familiarity and comfort with content management systems including Omni Update and Wordpress.

  • Comprehensive knowledge of HTML, CSS, Adobe Creative Suite, Web Services, Javascript, and Bootstrap.

  • Knowledge of responsive web design and mobile website development.

  • Project management skills.

  • Strong oral and written communication skills.

  • Experience working collaboratively among different departments.

  • Demonstrated problem solving and time management skills.

  • Associate’s Degree in web design, development, or comparable program required

AND

  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Desirable Qualifications:

  • Bachelor’s degree preferred.

Salary:

Initial salary is $43,000-$46,000 annually + full benefits. Placement within that range will depend upon qualifications.  All positions are contingent upon adequate funding.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by 4:00pm on January 22, 2018 to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest

  • Resume

  • Contact information for three references

To apply for the position, email the required documents to: resumes@sunyulster.edu

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.


SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

The College

SUNY Ulster is a comprehensive community college dedicated to providing high quality and cost-effective learning experiences that meet the educational, professional, and individual goals of our students. Responsive to the broader economic and regional needs of our community, SUNY Ulster prepares students for the challenges and opportunities of tomorrow in a diverse, ever-changing, and interconnected global community. Learn more at www.sunyulster.edu.

 

 


Capital Projects Specialist

Part Time
17.5hours/week
Term Position:  December 2017 through August 31, 2018
Application Deadline: 12/22/17
Position Summary

Under general direction from the Vice President of Administrative Services, the Capital Projects Specialist will provide a variety of specialized, professional level work, concerning oversight of capital project controls to ensure successful project delivery. This individual will work with the Vice President for Administrative Services in delivering projects on time, on budget and successfully meet all project expectations within the requirements of SUNY and Ulster County. The Capital Projects Specialist will interact daily with SUNY and Ulster County staff from various departments, outside vendors, construction vendors as well as architects and consultants throughout the process from implementation of the capital plan to completion of the capital project.

 

Major Responsibilities Include:

  • Advise and assist VP of Administrative Services and Director of Plant Operations to establish funding priorities.
  • Assist in preparing, monitoring, and analyzing capital projects and major maintenance budgets.
  • Oversee project documentation for invoicing, contracts, insurance, purchasing and budgeting to ensure successful project outcomes.
  • Create and maintain the annual capital plan submission with guidance from the Vice President for Administrative Services and the Director of Plant Operations     
  • Compile and prepare estimated project costs provided by vendors for submission of resolution to Board of Trustees and County Legislature.
  • Prepare and edit agreements for architects, engineers and contractors.
  • Prepare and submit capital requests to SUNY along with required documentation including Project Action Forms, sponsor resolutions and other funding match documentation. 
  • Communicate daily with SUNY, Ulster County staff from various departments, outside vendors, construction vendors, architects and related consultants.
  • Assist in cost control, change order management, day to day coordination, and varied administrative and organizational tasks pertaining to capital projects.
  • Manage County bid process for contractor pre-qualification and completion of submission of vendor information into the County system, contracts management through project close out, processing of payments and submission of reimbursements to SUNY
  • Participate and implement various project schedules
  • Perform related duties as assigned.

 

Knowledge of:

  • Capital outlay process and procedures.
  • Public contract code bid process and procedures
  • Recordkeeping principles and procedures and business accounting and mathematics. 
  • Operation and use of personal computers utilizing various software applications (i.e.: word processing, spreadsheet, and database management software, specialized software related to assignment).

 

Ability to:

  • Communicate effectively in both oral and written form.
  • Work independently and exercise discretionary judgement within the scope of responsibility; Prioritize tasks and multi-task.
  • Collect, analyze and interpret data information to recommend solutions, strategic direction and goals.
  • Learn, interpret, apply and explain College and state policies and procedures related to assignment.
  • Establish and maintain positive, working relationships using interpersonal skills including tact, patience and diplomacy, with the diverse constituencies within and outside of the College, in the course of performing duties.
  • Analyze situations, problem solve, identify alternative solutions, project consequences of proposed action, and implement an effective course of action.

 

Minimum Qualifications:

  • Associate’s degree from an accredited institution in business, finance, construction management or related field.

AND

  • Minimum of two years of experience in accounting (general entries) or capital projects in a complex institutional or public sector environment.

AND 

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

 

Preferred Qualifications:

  • Bachelor’s degree in accounting, finance or related field.

 

Salary:

Initial salary placement will be commensurate with education, training, and experience. Anticipated starting range $20 to $22/hour.

 

Work Schedule:

17.5 hours per week

Schedule (which days of the week) will be determined on a need basis which best fits into college schedule up to 17.5 hours per week.

Management reserves the right to modify work schedules with appropriate notification

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by 4:00pm EST on December 22, 2017 to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

To apply for the position, email the required documents to: resumes@sunyulster.edu 

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

 


 

College Entry & Student Success Counselor

Full Time, Benefited
35hrs/week, 12 months/year
Application Deadline: Open Until Filled;
Priority Screening: December 22, 2017 @ 4pm


Position Summary
Under general direction from the Assistant Dean of Enrollment Services and Director of Admissions, the College Entry and Student Success Counselor is responsible for providing outreach, orientation and counseling services to up to 75 high school age children whose family annual income is 200% of poverty level.  The program title is SUNY Ulster’s Community College Entry and Student Success (SUCCESS) Program.   The SUCCESS Program focuses on serving low income, middle school and high school students to provide academic, financial, career, and personal counseling in preparation to successfully transition to SUNY Ulster after high school graduation.

Employment for a qualified candidate in this position is dependent on the SUCCESS program funding levels at time of appointment.

Major Responsibilities Include:

  • Working with county agencies focused on youth engagement and success, such as the Department of Social Services, Summer Youth Employment Program, the Office of Employment and Training, and the Youth Council, the Success Counselor will identify pathways from summer youth employment to enrollment at the College to youth employment the following summer.
  • Conduct outreach to community based organizations and agencies to inform community, civic, youth education, and business leaders of the SUCCESS Program and the benefits it provides to secondary school age students; and inform eligible SUNY Ulster students already enrolled in a variety of its programs of the availability and benefits of the program.  
  • Provide academic, career and personal counseling (face to face and/or online and/or other non-traditional settings) to assist students in making effective decisions in pursuit of their academic, career and personal goals.
  • Assist students in using and understanding a diagnostic tool to assess their aptitudes, abilities, and interests and advising them regarding current and future educational and employment opportunities.
  • Assist students in career exploration and goal setting strategies utilizing appropriate career resources to address career interest uncertainty.
  • In partnership with high school counselors, advise students in addressing a variety of personal challenges which may be interfering with their personal, educational and/or career goals including work/life/school balance, financial challenges, and learning "perseverance" to navigate the college structure.
  • Coordinate workshops and individual trainings for students on how to complete college applications, financial aid forms, applying for scholarships, and how to register for courses.
  • Engage in outreach efforts to students and community based organizations and agencies about the benefits and importance of the SUCCESS program.
  • Organize and maintain SUCCESS student files and student intake databases; create and prepare forms to facilitate office record-keeping procedures. Maintain statistical data and prepare reports; maintain email distribution lists; respond to request for data.
  • Maintain and update the content related to the program on the SUNY Ulster website.
  • Coordinate and promote the offering of a SUNY Ulster Advantage course to assist students in improving math and English placement scores. 
  • Assist with the preparation and presentation of career workshops, appropriate to the audience such as: Professional Networking (in-person and online); Social Media Etiquette and conduct; interview skills, etiquette and attire; Resumes and Cover letters;  Employment application techniques for Applicant Tracking System filters;  Identifying and fostering a mentor/mentee relationship; Managing anxiety and emotions during a job search;  Negotiating Job Offers; etc.
  • Assist with the preparation and presentation of financial literacy workshops, appropriate to the audience, to prepare students to create practical budgets; accurately estimating student loan needs; debt management and repayment techniques; develop a good credit score; etc.
  • Keep abreast of changing workforce trends and employer expectations in regards to educational attainment and skill acquisition of employees, in order to counsel students and advise faculty about the most current industry standards.
  • Serve as liaison to Department of Social Services for adults receiving Temporary Assistance for Needy Families who are enrolled in or interested in enrolling in SUNY Ulster.
  • Prepare and distribute monitoring reports as outlined in Scope of Work for the Department of Social Services.   
  • Participate in ongoing professional development activities in the field of counseling, higher education student success, and cultural competency; attend career conference and training sessions.
  • Perform other related duties as assigned.  
  • erves on and/or chairs related college committees; participates in professional organizations; Represent the College at regional and state meetings, as assigned.

Knowledge of:

  • Theory and practice of counseling students to identify knowledge, skills and abilities and   understand and expand their academic competence and confidence.  
  • Employing diagnostic tools to assist students in a process of self discovery and life planning. 
  • The unique needs and methods for effectively serving at-risk student populations, including students who are on academic/progress probation, economically disadvantaged, enrolled in basic skills courses, first generation, non-traditional and/or underrepresented and those who may not have an identified education goal or course of study. 
  • Career skills and techniques in the areas of job search, employment applications, interviewing, and networking.
  • Fundamentals of financial literacy including budgeting, debt management, basic investing, and financial structures.
  • Proficiency in the operation and use of personal computers utilizing various software applications (ie: word processing, spreadsheet, and database management software, specialized software related assignment) including the internet.

Ability to:

  • Integrate technology to support student learning.
  • Communicate effectively in both oral and written form.
  • Present a positive and professional image of the college through quality work and personal appearance.\
  • Work independently and exercise discretionary judgement within the scope of responsibility; Prioritize tasks and multi-task.
  • Maintain student counseling records, prepare reports and correspondence. Maintain the security of confidential information and materials. Maintain digital database records as well as physical records and files.
  • Learn, interpret, apply and explain College and state policies and procedures related to assignment.
  • Establish and maintain positive, working relationships using interpersonal skills including tact, patience and diplomacy, with the diverse constituencies within and outside of the College, in the course of performing duties.
  • Use mature judgement, compassion, ethics, morals and character to inform decisions
  • Formulate and develop cost-saving plans for assigned area of responsibility.
  • Analyze situations accurate, problem solve, identify alternative solutions, project consequences of proposed action, and implement an effective course of action.

Minimum Qualifications:

  • Master’s degree in a related discipline, such as counseling, career development, educational counseling, guidance counseling, counseling psychology, rehabilitation counseling, or social work,  OR
  • Master’s degree in Education with a concentration in counseling, guidance, educational counseling, school counseling, or clinical counseling.

AND

  • Three to five (3-5) years of experience in career development, career services, educational and/or life planning counseling or related relevant experience.

AND

  • A commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and student with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Salary:
Initial salary is $40,000-$47,000 annually + full benefits. Placement within that range will depend upon qualifications.  All positions are contingent upon adequate funding.

Application Process:
The position is open until filled. However, to ensure consideration, application materials should be received via mail or email by 4:00pm on December 22, 2017 to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references


To apply for the position, email the required documents to: resumes@sunyulster.edu

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners in a department that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews.  All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

NOTE Organizational Security: This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.


Assistant Librarian


Part Time / 16.5 hours weekly, 12 month
Application Deadline: Open until Filled
Priority Screening: December 29, 2017 at 4 pm EST

Position Summary

The Assistant Librarian is responsible to the Associate Librarian and assists in the implementation of the program of services.

Job Duties

  • Provides full range of reference assistance, including database searches, to students, faculty, staff, and community patrons of the library.
  • Provides bibliographic instruction, teaches classes in library skills, prepares bibliographic and other information guides, and participates in the development of library-related class materials
  • Participates in collection management by working closely with faculty in assigned areas of liaison responsibility. Recommends appropriate new acquisitions and works.
  • Prepares reports relating to departmental activities.
  • Promotes program of Library service and Learning Resources Center.
  • Performs special projects and/or other responsibilities as assigned.

Minimum Requirements

  • Master’s Degree in Library Science from and A.L.A. accredited program
  • Familiarity with current reference practices, automated systems, and academic libraries

Preferred Qualifications

  • One to two years of previous experience in an academic library.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by Friday, December 29, 2017 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Curriculum vitae/resume
  • Cover Letter/ letter of interest, which includes how you have or will provide services to diverse students in a community college
  • Contact information for three references

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, credentials, transcripts, fingerprint check, verification of the right to work in the United States, and all other required pre-employment conditions are met.

Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

 


 

Campus Peace Officer


Part Time, On Call, as needed
Application Deadline: Open until Filled;
Priority Screening: December 29, 2017 at 4 pm EST

Position Summary

The Campus Peace Officer shall be responsible to the Director of Public Safety and Security for the safety and well-being of the Ulster County Community College campus community. The department is developing a pool of qualified individuals to serve in this capacity in an on-call, at will, per diem basis.

Work Schedule

The Department of Public Safety operates 24hours/7days a week to safeguard the college’s students, faculty, staff and visitors. Hours offered are typically scheduled one month ahead of time to give employees adequate notice, but may additionally have the need to fill opening for special events or to fill sick call openings. Hours will fluctuate month to month and are not guaranteed as they will be determined to suit the department needs.

Major Responsibilities Include

  • Patrols the campus buildings and grounds watching for signs of disturbances, violations of law and building regulations or fire hazards.
  • Respond to incidents, including but not limited to extreme acts of violence in or upon any premises owned or operated by Ulster County Community College and take appropriate actions to ensure the safety and well-being of all persons on said college premises.
  • Prevent, where possible, disruptive actions and/or criminal activities. Establish an effective working relationship with local public law enforcement agencies.
  • Quells disturbances at campus using tact and good judgment, and using the appropriate level of force as is reasonable, necessary and justified in accordance with New York State Penal Law Article 35.
  • May possess and carry a firearm as part of their on duty employment if they are duly licensed by the State of New York and only if authorized to do so by the President.
  • Coordinate security activities to maintain control over College property.
  • Execute policies established by the President and the Board of Trustees with respect to maintenance of order on campus.
  • Be familiar with state and local public law enforcement agencies.
  • May administer emergency first aid when needed.
  • Other duties as assigned by the Director of Safety and Security.

Minimum Qualifications

  • Certification as a NYS Community College Peace Officer must be obtained within one (1) year from the date of appointment. Candidate can have no convictions for any misdemeanour or felony in any jurisdiction at any time and must possess a valid NYS Driver’s License and driving record that qualifies them to operate a college vehicle. Must be recommended by the Director of Public Safety and Plant Operations to be authorized by the President of the College to possess and carry firearms in accordance with Board of Trustees Resolution # 08-3-36 entitled Security Measures (Peace Officer Firearm Designation). Candidate must also be licensed to possess and carry a handgun in New York State. Candidate must be in sufficient physical condition to meet the demands of the assignment. The candidate must have experience handling critical incidents as demonstrated by past employment and training in such fields as law enforcement, military service, or other public safety profession.
AND
  • Commitment to community college goals and objectives of providing quality programs and services for culturally, socio-economically, ethnically, and academically diverse students and students with disabilities; personal qualities to work effectively and with sensitivity in a multicultural environment; awareness of and commitment to the needs of non-traditional and/or re-entry students with diverse abilities and interests.

Preferred Qualifications

Associate’s Degree, New York State Emergency Medical Technician (EMT-B), CPR certification.

Application Process:

The position is open until filled. However, to ensure consideration, application materials should be received via email by Friday, December 29, 2017 at 4:00 pm EST to be given priority consideration. Applications received after the deadline are not guaranteed to be reviewed. SUNY Ulster reserves the right to close, continue, cancel, postpone or restart the recruitment at any time.

Applicants must submit via email to resumes@sunyulster.edu , the following materials to be considered for the position:

  • Cover Letter/ letter of interest
  • Resume
  • Contact information for three references

Please submit only materials requested. All documents included in your application file become the property of the College. Applicants who fail to submit all required materials will not be considered. Only email submissions will be considered.

We invite you to be part of a dedicated community of learners that puts students first. Please go to www.sunyulster.edu for additional campus community information.

SUNY Ulster is an Affirmative Action/Equal Opportunity Employer. The college encourages applications from all qualified applicants. Applicants who are protected under the Americans with Disabilities Act and who, due to a disability, require accommodations for completing the application process, testing (if required for the position), or the interview, should notify the Human Resources Office 10 working days before the accommodation is required.

Offers of employment are contingent upon Board of Trustee approval. This position is contingent upon adequate funding. Offer and assignment of employment is subject to verification of all information provided on the employment application, fingerprint check, verification of the right to work in the United States and all other required pre-employment conditions are met. Membership in SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) or alternative is required.

Neither the smoking of tobacco (nor other substances) nor the use of electronic vaporizers is permitted on the campus grounds.

SUNY Ulster does not reimburse applicants for travel, lodging or any other costs incurred by applicant to attend interviews. All interviewing costs incurred will be the responsibility of the applicant. Meeting the minimum qualifications does not guarantee an interview.

This is a position within the SUNY Ulster’s Organization of Professional Administrative Personnel (OPAP) union. Membership or an approved alternative is required in accordance with our agreement with the employee organization. As a condition of employment, you will have 30 days from the date of hire to join the union (paying union dues), or authorize a salary deduction of appropriate fees.

 


 

 

 

 

 

 

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