Professional & Administrative Jobs

  

MANAGEMENT CONFIDENTIAL

Dean of Academic Affairs

Date: February 20, 2014
Title: Dean of Academic Affairs
Unit: Management Confidential
Salary Range: Salary commensurate with education and experience.
Closing Date: March 7, 2014 

This is a full-time position, beginning August 2014.  Excellent benefits package. 

DESCRIPTION: The Dean of Academic Affairs reports to the President and is responsible for the development and coordination of the instructional program at SUNY Ulster.  

The Dean of Academic Affairs provides dynamic and strategic leadership for academic planning, curriculum studies, course development, and professional growth and development.  Other activities include preparation of semester schedules, assignment of faculty class loads, recruitment and orientation of new faculty, and oversight of the Library, Institutional Research and Registrar’s Office.  Evidence of collaborative leadership style and a willingness to assist the President with the daily operations of the college are essential. 

QUALIFICATIONS:  A Ph.D. or similar advanced degree is preferred.  The ideal candidate must have substantial community college teaching and administrative experience, excellent communication and leadership skills, and a strong understanding of current and emerging instructional technologies.    

TO APPLY: Send cover letter, resume and three references via e-mail to resumes@sunyulster.edu or by mail to:

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.


 Assistant to the Dean of Administration

Date: March 11, 2014
Title: Assistant to the Dean of Administration
Unit: Management Confidential
Salary Range: $45,000 - $50,000 per year
Closing Date: March 24, 2014 

This is a full-time appointment, beginning approximately April 21, 2014.  Excellent benefits package.  

DESCRIPTION: The Assistant to the Dean of Administration serves as a member of the professional staff within the office and reports directly to the Dean of Administration.  The Assistant to the Dean’s work involves planning, organizing, and performing a wide variety of highly confidential, responsible and complex administrative tasks while exercising independent judgment, individual initiative and adhering to established policies and procedures, in support of the Dean.  In addition, provides confidential assistance to the Office of the President when requested.  This position acts as liaison with administrative and academic officers at the College, as well as staff, students, and community members.  This position requires a high degree of accuracy, performance, skill and tact.  Responsibilities include, but are not limited to the following: 

EXAMPLES OF WORK PERFORMED:

  1. Manage the Office of the Dean of Administration; coordinate telephone and mail inquiries, general office correspondence, filing, and other general inquiries.
  2. Manage the Dean’s calendar and schedule meetings and/or conferences and brief administrators and department heads on subject matter prior to meetings.
  3. Maintain and prepare correspondence for requests to use campus facilities by the community.
  4. Collect information to be used as a basis for reports and memoranda and prepare summaries and reports.  Prepare sophisticated communications through the design of reports, databases and charts to summarize statistical data.
  5. Assist in Purchasing Department activities as directed, act as alternate Purchasing Agent, and review all travel requests for compliance.
  6. Correspond with and act as liaison with administrative and academic officers at the College, as well as staff, students, County departments, SUNY Administration, state agencies, contractors and the general public.
  7. Maintain the Capital Projects Records and provide accounting for the Capital Projects including preparation of capital budget requests for State and Local Funding; preparation of resolutions for the Board of Trustees and County Legislature; preparation of contracts, notice of awards and change orders; auditing and processing of payments for contractors; preparation of state aid claims; and tracking of capital expenditures.
  8. Prepare contracts and request for proposals (RFP’s) for various College projects and consultants.
  9. Contract administration; review, maintain and track all College contracts.  Reviewing the contracts and letters of agreement prior to the Dean’s approval and forwarding when necessary to the College Attorney and college insurance carriers.
  10. Prepare resolutions for the Board of Trustees and the County Legislature.
  11. Prepare and distribute budget request forms and instructions to departments for the submission of annual operating and capital equipment budget requests.
  12. Assist with the development of the College’s Annual Operating Budget; prepare the budget reports and presentations.
  13. Assist with the preparation of financial and statistical reports required for internal management and external agencies.
  14. Maintain and prepare correspondence for confidential information such as staff evaluations, grievances, etc.
  15. Maintain the insurance policies and records for the College.
  16. Assist the Dean of Administration and the external auditors with the annual College audit.
  17. Act as a technical resource within the department for general administrative matters.
  18. Prepare or coordinate the preparation of special programs, projects or reports as requested utilizing internal and/or external information which may include material of a sensitive or confidential nature.
  19. Assist with federal or state grant funding applications, compliance, and reporting.
  20. Update and supervise publication of policy and materials produced by the Dean of Administration’s office.
  21. Represent the Dean on committees and at meetings as requested.
  22. Assume other responsibilities as assigned by the Dean of Administration.

MINIMUM QUALIFICATIONS: Bachelor’s Degree in Business Administration or Accounting required.  A minimum of five (5) years’ experience in a college administrative office is required with considerable progressively responsible experience in general office practices and procedures as well as financial accounting practices and procedures.  Must possess good verbal and written communication skills and good organizational skills with the ability to understand and interpret complex oral and written instructions.  Must be able to work independently with little supervision and be able to solve complex problems.  Must possess knowledge of various software programs including but not limited to Microsoft Word, Excel, PowerPoint, Access, Outlook, Google, Banner, and Adobe Pro is required.  Knowledge of New York State Department of Education Rules and Regulations and SUNY guidelines and procedures are desirable.   

TO APPLY: Submit cover letter, resume, and contact information for three references to:
                   
Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY  12484 


Members of underrepresented groups are encouraged to apply.  AA/EOE.


PROFESSIONAL (Non-OPAP)


 No listings at this time.


PROFESSIONAL ADMINISTRATIVE (OPAP)  


 Program Assistant - Retired & Senior Volunteer Program

Date: December 18, 2013
Title: Program Assistant - Retired & Senior Volunteer Program 
Unit: OPAP
Salary Range: $16.49 - $17.55 per hour
Closing Date: December 30, 2013 

This is a part-time position, to work 17 hours per week, beginning approximately January 13th.  No benefits.      

DESCRIPTION: The Program Assistant will report to the Director of the Retired and Senior Volunteer Program and will be responsible for the maintenance of the department’s database files, records, and reports; bookkeeping; and general clerical tasks.  

MINIMUM QUALIFICATIONS:  Associate’s degree; computer skills using Microsoft Office including Excel, Word, and Publisher; ability to work independently with attention to detail; excellent communication skills; and excellent interpersonal skills required. 

TO APPLY:  Submit cover letter, resume and contact information for three references via e-mail to resumes@sunyulster.edu or via mail to:    

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY12484


Members of underrepresented groups are encouraged to apply.  AA/EOE.


 Registrar

Date: February 12, 2014
Title: Registrar 
Unit: OPAP
Salary Range: Salary commensurate with education and experience.
Closing Date: March 14, 2014 

The Registrar reports to the Dean of Academic Affairs and is responsible for the collection, maintenance, integrity, and security of the academic records, supervision of the registration process, coordination of scheduling of classes, certification for awarding of degrees, grade reporting, transcript maintenance, and classroom scheduling. 

The Registrar is an integral member of the College’s enrollment management team and contributes significantly to the goal of ensuring that systems and services are efficient and student-oriented. 

Bachelor’s degree required; Master’s degree or Doctorate preferred.  A minimum of five years maintaining student academic records at a community college preferred.  Working knowledge of an integrated student information system, preferably Banner.  Demonstrated skill in leadership, communication, and management.  Ability to work effectively with a broad constituency.  High ethical and professional standards and a commitment to service.  Salary commensurate with education and experience.  Excellent benefits package.

TO APPLY: Submit cover letter, resume, and contact information for three references via e-mail to resumes@sunyulster.edu
or by mail to:    

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY12484

Members of underrepresented groups are encouraged to apply.  AA/EOE. 


 Watershed Conservation Corps Coordinator

Date: February 20, 2014
Title:  Watershed Conservation Corps Coordinator
Unit:   OPAP Level III
Salary Range: Salary commensurate with education and experience.
Closing Date: March 7, 2014 

This is a term appointment, beginning approximately March 31, 2014, for a 14-month term.  Excellent benefits package.  

DESCRIPTION:  This is a full-time position with UCCC through contract with New York City Department of Environmental Protection (DEP) Stream Management Program (SMP) in support of the DEP SMP Research Program.  The SMP Program develops and implements stream management plans for improved stream management and stewardship in the five-county, west of Hudson, New York City Watershed region.  The Coordinator’s work will support all aspects of the SMP’s Research Program and report to the SMP Research Program Manager.  During the field season (May – August) duties will include training, supervising and administering interns.  Throughout the year, duties will include data collection, analysis, interpretation, quality control, organization and incorporation into DEP’s GIS and Stream Geodatabase, preparation of technical reports and presentations, contracting and other administration, and equipment maintenance and organization.   The Coordinator will work with multiple resource agencies, landowners, local governments and internal DEP program staff as needed.  

ADDITIONAL SPECIFIC TASKS MAY INCLUDE:
-Preparing performance evaluations for each student intern following the field season.
-Coordinating use of the UCCC van for transporting students to field sites, including ensuring that student drivers are available with adequate credentials for van use.
-Developing and providing presentations and training on stream geomorphology, bio-monitoring, GPS or other topics as needed or required to UCCC students (interns and enrolled students), the public or other groups, in coordination with SMP and UCCC           science departments.
-Working with the advising professor, and assisting UCCC student interns in completing a special research project, report or laboratory for credit.
-Compiling, organizing and analyzing historical data and photography, existing GIS and/or field data.
-Working with partner groups to support stream and riparian restoration activities, performing site assessments for design,  and installation and monitoring of restoration projects.
-Updating SMP databases and providing data Quality Control.       -Assisting the SMP with equipment purchase and maintenance for field and office work.
-Ensuring adequate training and equipment are available for prescribed work according to DEP Environmental Health and Safety and Personal Protective Equipment requirements. 

LOCATION:  WCCC reports to upstate headquarters of DEP Bureau of Water Supply, 71 Smith Ave, Kingston, New York, 12401.  Field locations vary within water supply watershed.

MINIMUM QUALIFICATIONS:  Bachelor’s degree in Environmental Science or related field; experience in word-processing, spreadsheet and/or database software; experience with at least one of GIS, GPS, elevation survey or biological/physical habitat survey with analysis and interpretation; experience in field-based stream assessment, biological/vegetative assessment or other field assessment methods required. 

PREFERRED QUALIFICATIONS:   Master’s degree or at least two years experience in environmental science related field; solid mathematics or statistics background, verbal communication skills, scientific research and supervisory experience strongly preferred.  

TO APPLY: Send cover letter, resume, academic and professional references, and technical writing samples to:    

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.


 Program Coordinator - SBDC

Date: March 11, 2014
Title:  PROGRAM COORDINATOR – SBDC 
Unit:   OPAP 
Salary Range: $15 - $17 per hour
Closing Date: March 24, 2014 

This is a part-time position, to work up to 17.50 hours per week, beginning approximately April 8, 2014.  No benefits.    

DESCRIPTION: The Program Coordinator for the Mid-Hudson Small Business Development Center (SBDC) will assist and support the Director with administrative duties including but not limited to budget preparation, scheduling and timely submission of reports, maintaining an efficient and effective office, performing clerical and reception duties, and interacting with vendors, clients, staff and faculty. 

MINIMUM QUALIFICATIONS:  Excellent communication and presentation skills; interpersonal, research and organizational skills; self-starter and able to work independently; team player; high degree of computer skills, including Microsoft Office Suite; and ability to interact with audiences of varied knowledge and expertise required.  

PREFERRED QUALIFICATIONS:  Bachelor’s degree in the area of business, marketing, finance or related field is desirable.  Prior experience in private sector business, including at least one year in a managerial capacity preferred.  Familiarity with Constant Contact and social media sites a plus.   

TO APPLY:  Forward cover letter, resume and contact information for three references to resumes@sunyulster.edu or via mail to: 

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY 12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.


 Executive Director of Institutional Advancement and External Relations

Date: April 8, 2014
Title: Executive Director of Institutional Advancement and External Relations
Unit: OPAP Level V
Salary Range: $75,000 - $80,000 per year
Closing Date: May 3, 2014

This is a probationary appointment, beginning approximately June 1, 2014.  Excellent benefits package.  

GENERAL STATEMENT:  The Executive Director of Institutional Advancement and External Relations oversees three strategic areas for SUNY Ulster all focusing on building the resources and increasing awareness of, attention to, and advocacy for the institution that will enable it to accomplish its mission. Leading and managing the Ulster Community College Foundation, Inc. as its Executive Director, the College’s public relations strategy and alumni relations, this position reports directly to the Vice President and Dean of Enrollment Management. The incumbent will meet regularly with department leaders and faculty and is considered to be part of the institution’s senior management team. The Executive Director will be expected to represent the College at a variety of community events that may take place on evenings or weekends.       

Ulster Community College Foundation, Inc.
As the Foundation’s Executive Director, this position is responsible for the overall planning, management, coordination, and evaluation of activities that will attract important philanthropic support for the College.  These activities include developing and implementing effective strategies and tactics that result in sustainable growth in annual giving, planned gifts, capturing the philanthropic interest of donors,and increasing corporate support. As Executive Director, this position maintains a close and collaborative working relationship with the Board of Directors of the Foundation, the President, Vice President, and Deans.  Specific activities include: identifying, cultivating, and soliciting major gifts; proactively building and maintaining relationships with new, current, and potential donors; and leading and managing staff to achieve all fundraising, including annual giving, donor recognition, special campaigns, and events.  The Executive Director oversees the College’s scholarship program and a planned giving program, and provides opportunities to potential donors that maximize donor intent as it relates to institutional objectives. The Executive Director oversees gift processing, acknowledgement, and stewardship; fiscal and accounting policies and procedures; and ensures compliance with all regulatory oversight requirements.

Community Relations 
The Executive Director will provide public and media relations strategic planning, counsel, and ongoing support campus-wide, including, but not limited to, communications strategy and planning, messaging and media outreach, and story placement.   Specific activities include developing and maintaining strong working relationships with key regional, local, and industry trade news media; leading and overseeing all aspects of media relations, including story development, media targeting, relationship management; and securing media opportunities for spokespeople.  

Candidate will be expected to help lead, manage and contribute to the College’s social media strategy and implementation; secure in-person opportunities for the College to present to community and business leaders; and assist with the development and implementation of communication to faculty and staff.  

Alumni Relations 
The Executive Director develops, implements, and evaluates programs to engage the institution’s alumni and to encourage increased alumni support of and involvement with College programs. This includes developing and implementing an alumni strategic plan; and developing and implementing alumni relations programs, events, and recognition ceremonies.  The Executive Director will coordinate alumni communications and publications related to fundraising and alumni relations activities in collaboration with colleagues. These communications include newsletters, social media, targeted emails, and other outreach as needed. 

In addition, the Executive Director plans and administers the budget of the Institutional Advancement and Community Relations Office to ensure operation within fiscal constraints.  The Executive Director works strategically, as well as tactically, to achieve desired results. The incumbent must be media savvy, an excellent writer, and experienced in executing media and social media campaigns. The Executive Director will have a track record of media success and measuring results.

Community Relations 
The Executive Director will provide public and media relations strategic planning, counsel, and ongoing support campus-wide, including, but not limited to, communications strategy and planning, messaging and media outreach, and story placement.   Specific activities include developing and maintaining strong working relationships with key regional, local, and industry trade news media; leading and overseeing all aspects of media relations, including story development, media targeting, relationship management; and securing media opportunities for spokespeople.   

Candidate will be expected to help lead, manage and contribute to the College’s social media strategy and implementation; secure in-person opportunities for the College to present to community and business leaders; and assist with the development and implementation of communication to faculty and staff.  

Alumni Relations 
The Executive Director develops, implements, and evaluates programs to engage the institution’s alumni and to encourage increased alumni support of and involvement with College programs. This includes developing and implementing an alumni strategic plan; and developing and implementing alumni relations programs, events, and recognition ceremonies.  The Executive Director will coordinate alumni communications and publications related to fundraising and alumni relations activities in collaboration with colleagues. These communications include newsletters, social media, targeted emails, and other outreach as needed. 

In addition, the Executive Director plans and administers the budget of the Institutional Advancement and Community Relations Office to ensure operation within fiscal constraints.  The Executive Director works strategically, as well as tactically, to achieve desired results. The incumbent must be media savvy, an excellent writer, and experienced in executing media and social media campaigns. The Executive Director will have a track record of media success and measuring results.

Skills, Characteristics, Qualities
The successful candidate must have superb written and oral communication skills; be comfortable presenting in large, small, and diverse groups; and possess excellent motivational skills.  The candidate  must have an engaging manner, strong leadership skills to inspire and motivate colleagues and volunteers; the ability to develop trust and strong collaborative working relationships; a proven track record of success in cultivating, soliciting, and securing funding; a proven ability in managing communications functions; a communication style that is open, cordial, and issues focused;  experience in goal setting and team building; and experience utilizing technology to further the philanthropic goals of the organization.  The candidate must possess a commitment to continuous improvement, employing best practices and assessment to review and enhance results.  

The ideal candidate will possess excellent judgment, analytical and decision-making skills; integrity and the highest degree of personal and professional ethical standards; energy, drive and an even keeled temperament with the capacity to handle multiple priorities, pressure, and multiple points of view. The candidate should possess a consultative and, as needed, an advisory style when relating to colleagues at all levels, have the ability to challenge assumptions in a constructive way and demonstrated creative problem solving abilities that contribute to solutions.

MINIMUM QUALIFICATIONS:  Bachelor’s Degree and minimum 5 years related experience required.  Preference will be given to individuals with experience in a community college or other higher education setting.

PREFERRED QUALIFICATIONS: Master’s Degree preferred with 8-10 years in institutional advancement, public relations and public communications or related disciplines.  Experience as a senior development professional with a record of progressive accomplishment in the operational management and support of a development organization; experience in staff development; broad background in annual giving/alumni relations and development services with a NFP with multiple stakeholders; and experience identifying and cultivating planned giving opportunities.     

TO APPLY:  Forward cover letter, resume and contact information for three references to resumes@sunyulster.edu or via mail to: 

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY 12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.


Director of Children's Center

Date: March 24, 2014
Title: Director of Children's Center
Unit: OPAP Level III
Salary Range: $37,500 - $42,500 per year
Closing Date: April 7, 2014 

This is a full-time, probationary appointment, beginning approximately August 4, 2014.  Excellent benefits package.  

DESCRIPTION: The Director of the Children’s Center reports to the Associate Dean for Student Services and is responsible for the supervision, management, and operation of the Children’s Center.     

MINIMUM QUALIFICATIONS:  Bachelor’s degree in Early Childhood Education or related field, plus three to five years’ direct experience in the establishment, operation, and management of a child care center.  

PREFERRED QUALIFICATIONS:  Master’s degree plus additional experience or training in curriculum development and nutrition.

TO APPLY:  Forward cover letter, resume and contact information for three references to resumes@sunyulster.edu or via mail to: 

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY 12484


Members of underrepresented groups are encouraged to apply.  AA/EOE.


  Financial Aid Assistant

Date: March 24, 2014
Title:  Financial Aid Assistant
Unit:   OPAP
Salary Range: $12.00 per hour
Closing Date: March 31, 2014 

This is a part-time OPAP position, to work up to 17.50 hours per week, beginning approximately April 7, 2014.  No benefits.     

DESCRIPTION: The Financial Aid Assistant will report to the Director of Financial Aid and will be responsible for assisting with student inquiries, clerical work, and special projects as needed.  

MINIMUM QUALIFICATIONS:  Associate’s degree; strong customer service, organizational and team skills required.    

TO APPLY: Send cover letter, resume, and contact information for three references to resumes@sunyulster.edu or via mail to::    

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY12484

Members of underrepresented groups are encouraged to apply.  AA/EOE.



CIVIL SERVICE


Cleaner - PT

CLEANER – PT, up to 17 hours per week, Monday-Friday, evening shift available.  To perform routine cleaning tasks.  Salary $14.89 per hour.  Applications may be downloaded and printed by clicking here, and completed copies returned to:

Human Resources
SUNY Ulster
PO Box 557
Stone Ridge, NY 12484
resumes@sunyulster.edu

Members of underrepresented groups are encouraged to apply.  AA/EOE.


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