Miscellaneous Jobs & 

Request for Proposals (RFPs)

SUNY Ulster, a 2-year community college in Ulster County, seeks proposals (the Proposal) from qualified vendors (the Proposer) for the provision of cafeteria and catering services, as identified in this Request for Proposal (RFP), to become effective for our academic year 2017-2018. SUNY Ulster will grant, for not less than three years, the right to operate any or all of these services, at such times and on such days as required by SUNY Ulster. SUNY Ulster will grant the use of its kitchen, equipment and dining facilities for the purposes of operating related services. SUNY Ulster, however, will retain the right to choose other food service providers for special catering events as needed and as determined solely by SUNY Ulster.

Overall, SUNY Ulster’s objective is to provide quality food service, at a fair price with excellent customer service, in a clean environment that meets the demands of today’s general health concerns.

The College’s schedule of events for this Request for Proposals is shown below:

Release of Request for Proposal (RFP), ad placement April 17, 2017

On-Site tours of facilities April 28, 2017

Deadline for submission of Questions May 5, 2017

Deadline for submission of Proposal May 12, 2017

Proposer Presentations begin (if needed) May 15, 2017

Selection of Proposer May 23, 2017

Finalization of contract May 31, 2017

Proposals must be submitted by May 12, 2017, no later than 4:00 p.m

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Request for Proposal (RFP)  Adult Student Recruitment 

(Download copy of RFP here)

Proposal No. UCCC 0317/1

SUNY Ulster
Request for Proposals
Architect and Design Services

 

BACKGROUND

Since 1961, SUNY Ulster has pursued a mission of providing affordable, accessible higher education to the residents of Ulster County for professional and personal growth.  Residents include not only those who have recently graduated from high school, but also lifelong learners who are striving to expand their  knowledge and build skills to enter the job market and/or expand their career opportunities.  Lifelong learners, or adult students, are typically those students older than 24 years of age, but are not defined by age alone.  They have multiple responsibilities centered around career, family, and volunteer responsibilities.  As such, higher education opportunities are designed to be conveniently scheduled and located and provide support services to contribute to their success.  SUNY Ulster is designing academic programming and scheduling, coupled with the requisite support services, to help Ulster County’s adults earn the higher education credentials they need to begin or advance in their chosen careers.  This request for proposal is a call for a communications and outreach strategy to inform and engage the target market in SUNY Ulster’s adult student programming.   The campaign is to be launched on or about May 15, 2017 for enrollment in classes beginning August 28, 2017.

 

SCHEDULE

 

The College’s schedule of events for this Request for Proposals is shown below:

March 6, 2017:                    Release of Request for Proposals

Week of April 10, 2017:       Presentations by Finalists

March 31, 2017:                  Proposals due                   

April 14, 2017:                     Award Determination
                          

CONTACTS

All inquiries of both a general and a technical nature should be directed to:

Deborah Kaufman
Coordinator of Marketing & Media Community Relations
kaufmand@sunyulster.edu845-687-5261
SUNY Ulster

           

REQUIREMENTS

Proposals from firms must include:

1. Information as to the firm's background and experience with SUNY community colleges, other colleges and universities. SUNY Ulster reserves the right to contact these organizations for reference purposes.
2. Information as to the size and organizational structure of the firm.
3. The location of the main office.
4. The proposals project cost.
5. An anticipated timeframe within which you expect to conduct the project to meet our deadline.
6. List of the team members
7. TERMS AND CONDITIONS

Proposal terms and conditions are:

1. All statements contained in this Request for Proposals are made for the purpose of    obtaining proposals based on comparable requirements. The final contract will be drawn by SUNY Ulster and may or may not include all the representations included in the Request for Proposals.
2. The successful firm shall take out and maintain such public liability and property damage, vehicle, special hazard and workers’ compensation insurance to protect the College from   claims for all damage, loss or injury to persons and property which may arise, or be incurred, in or during the conduct of progress of all work without regard to whether the successful firm, his/her agent or employees have been negligent.  Minimum required    limits are listed herein.  Successful firm shall provide SUNY Ulster with evidence of this insurance before it is permitted to work.
3. SUBMISSION OF PROPOSALS

 

All replies to this RFP should be returned to:

SUNY Ulster
Purchasing Department
Att: Stephen Gallart
491 Cottekill Road
Stone Ridge, NY 12484

Proposals may be mailed or hand delivered, but must be received no later than 4:00 pm on March 31, 2017.  Each Firm is responsible for the timely delivery of its Proposal.  Reliance upon mail or other carriers is at the Firm’s own risk.  Proposals received after the due date and time will not be considered.

Responses to this RFP must be submitted in triplicate.

Failure to respond to all points may be grounds for rejection.  SUNY Ulster reserves the right to request additional information as needed.

SCOPE OF SERVICES

• Develop a scalable strategy and graphics for adult student recruitment to be implemented in-house using a combination of social media, print, and digital media that relate to and complement SUNY Ulster’s established identity protocols
• Develop a coordinated marketing strategy to promote programs specifically designed for adult learners.
• Originate and develop creative promotion concepts across a media mix appropriate to adult learners

Product:

• Evolving array of Associate degrees, SUNY Certificates and credentials in practical growth fields, starting with Business.
• Program taught at times convenient for adult students – evenings, weekends, and online and online. In person classes taught at the Kingston Cnter of SUNY Ulster. Selected classes are in accelerated formats.
• Backed by support services for student success – one stop service and advising

 

Benefits:

• Designed for adults returning to the classroom or entering the classroom for the first time who anticipate a career change, need credentials for growth in their career, have not had the chance to pursue own education until now and others who seek knowledge and credentials in their field.
• Affordable
• Classes are conveniently located, at convenient times for working adults
• Accelerated format helps adults complete degree and certificate requirements quickly
• Blended format provides online work that can be done at times convenient for the student along with face-to-face time for deeper discussion and questions.
• Financial aid and scholarships may be available
• Credit given for prior learning obtained through experience, once evaluated and approved by faculty.
• One stop service and advising

Audience:

• Adult learners seeking improved career prospects
• Adults who never started degree
• Adults who started a degree or credential, but never completed
• Adults wanting to change careers
• Adults who want a credential to leverage their experience or expand skillset
• Adults who want credential or/degree to set an example for their children

Deliverables:

Concept, strategy, copy, and design for campaign to recruit adult students to an evolving number of programs.  Through focus groups and primary research, SUNY Ulster has information pertinent to messaging.

Vendor Requirements:

• Experience in higher education, preferably in the adult student sector
• Proven track-record showing expertise and success in similar work

EVALUATION OF THE PROPOSALS

1. Each proposal submitted will be reviewed and evaluated by a committee composed of appropriate SUNY Ulster officials.  Proposals will be judged according to the following criteria:
2. Qualifications of the project team
3. Firm’s ability to address the SUNY Ulster’s needs for the program
4. The firms understanding of the scope and administration of the project
5. Proposal Cost

CONTRACT AWARD

• SUNY Ulster reserves the right to reject any or all proposals received.  Non-acceptance of a proposal shall mean that another proposal was deemed more advantageous to SUNY Ulster, or that all proposals were rejected.
• Each respondent should include in its written proposal its best pricing offer as well as all requirements, terms or conditions it may have, and should not assume that an opportunity will exist to add such matters or modify their proposal after the proposal has been submitted.
• SUNY Ulster personnel will evaluate all proposals properly submitted in response to this RFP.
• SUNY Ulster reserves the right in awarding a contract to consider the qualifications of the firms, as well as the amounts of the various proposals.  The contract may not necessarily be awarded to the firm which proposes the lowest pricing offer.  SUNY Ulster reserves the right to accept or reject any and all proposals and to waive any irregularities or informalities and to award the contract in the best interest of SUNY Ulster.

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Request for Proposal (RFP) for Signage, graphics and recognition elements for: The Pfeiffer Technology and Innovation Lab
(Download copy of RFP here)

Bidders will be required to work with SUNY Ulster’s project team to design, fabricate and install a variety of interior and exterior signage, graphics and donor recognition elements in a newly renovated space on their Stone Ridge Campus. Qualified applicants will have experience in developing unique, creative solutions based on a collaboration with clients. Please provide at least 3 examples of similar Design-Build projects with references for review and evaluation by the project team.

The lab will be called The Pfeiffer Technology and Innovation Lab. The lab will encompass four renovated classrooms located on the first and second floor of the Hardenbergh Hall, located on the SUNY Ulster County Community College main campus. The design should have a unique style to highlight the Lab and use modern letters and logos.

 

Scope of work:

The project team is seeking recommendations and suggestions from bidders on the type of signage and graphic elements that would be appropriate for the space. Your proposal should include time required for a site visit to review the conditions and take field measurements where required.  College personnel will accompany you and answer any questions you have. Provide a budget for design development services and budget for individual elements that you suggest in your proposal.

 

Project may include:

• Exterior graphics on window glazing and entry door areas.
• Interior directional signage – ceiling and wall mounted.
• ADA compliant room signs
• Graphic wall treatments and/or panels to designate specific high-tech classroom areas within common, shared corridors
• Donor recognition element(s)/ plauqe to recognize gifts and grants made to the college.
• Graphic wall treatment and/or lettering to recognize specific area(s) as the Pfeiffer Technology and Innovation Lab.

 

Evaluation Criteria: 

The project team will evaluate proposals based on the following criteria:

• Design Creativity- Provide examples of similar projects designed by your company.
• Quality and workmanship of products- Provide photos and examples of completed work installed, similar in size and scope to this project.
• Value- Does the proposed work provide a good value from a cost / benefit standpoint.

 

(SITE DIAGRAM INCLUDED in RFP Document)

Site visit: Monday July 3^rd, 2017;

Contact: Eddie Shoureck (845) 687-5191

Proposals are due by Monday July 10, 2017 by 11:00am to:

SUNY Ulster
Purchasing Department
Att: Stephen Gallart
491 Cottekill Road
Stone Ridge, NY 12484

The expected project completion date: August 18, 2017